Visitor management system for offices
Matrix Booking’s visitor management system for the office can be used across single-occupancy and shared buildings, and offers a range of tools to help keep everyone safe.
Give your visitors a great experience, from the minute they’re invited to site, to the moment they leave.
You’ll be in good company
Why customers love Matrix Booking’s visitor management solution
Offer visitors a frictionless, supported journey, so they can focus fully on the reasons they’re coming to your site.
Use our visitor sign-in system in any building – whether you have your own front desk, a shared reception, or no front-of-house at all.
Replace outdated paper visitor books with auto-generated digital visitor lists, and display safety information on arrival.
Matrix Booking’s visitor management software includes powerful analytics for detailed reporting.
Want to find out more?
Give every visitor a great experience
Curated reception views that enable front-of-house to welcome everyone personally, intuitive digital sign-in options, and automated host alerts, all combine to provide a frictionless journey for every visitor.
Manage visitors into any building
Matrix Booking’s visitor management system can be used across any type of site, including those with dedicated receptions, shared front desks, or no front-of-house.
Choose from a variety of ways to sign visitors in, either self-service or assisted.
Keep everyone safe
Digital visitor lists mean your health and safety team always knows who’s in the building, and can access this information from anywhere.
And as visitors sign in, display important safety information, or ask them to sign declarations.
Visitor management analytics
Matrix Booking’s office visitor management software includes powerful analytics, showing details of historical and future visits.
Book your demo today
"*" indicates required fields
Matrix Booking uses the information provided to contact you about relevant content, products, and services. You may unsubscribe from these communications at any time. For more information, please read our Privacy Policy.
The Matrix Booking difference
- Manage and book any workplace resource
- Peace of mind from using a mature and well-established product
- Personalised and proactive support, and a product that will evolve with you
- Share experiences as part of our workplace management community
Explore how else Matrix Booking can help you
Employees can search for desks in any of your buildings or shared hubs, find colleagues, make bookings for their team, and more.
People can find rooms that meet their needs, including location, facilities, capacity and accessibility. Add equipment, catering, and more.
Employees can book parking spaces for themselves or their visitors, across any of your sites.
Ready-made reports help you keep track of occupancy levels, usage trends and more, so that you can continually optimise your estates.
Frequently asked questions
A visitor management system is a piece of software or process used to:
- make sure only approved people can access your site, building, or office
- allow your visitors to check in and check out
- maintain a log of your visitors
- give declarations to your visitors to sign (for example, health and safety)
- send hosts notifications to let them know that their visitor has arrived
A visitor management system records visitor information, such as their name, contact information, the reason for their visit, and the times of their arrival and departure. This is done by your visitor manually logging their visit into an Excel spreadsheet, a visitor guestbook, or a digital platform, such as a visitor sign-in kiosk.
Typical visitor management systems contain visitor check-in software that allows visitors to check-in, check-out, and sign declarations. When guests arrive, the system can also send hosts notifications to inform them that their guest has arrived.
Many locations use visitor management systems, including offices, hospitals, government buildings, and manufacturing sites. They’re put in to increase security, meet data protection requirements, simplify visitor check-in procedures, and improve overall facility management.
Find out more about our hardware solutions for visitor management
Matrix Booking’s visitor management system provides digital visitor lists to replace paper sign-in books. This has numerous benefits for people visiting your sites, your front desk team, and those responsible for health and safety in your organisation.
First impressions matter. Most people will have experienced the frustration of queuing up to sign in using a single, paper visitor book, then being handed sheets of security information to read, then having to wait for the front desk team to phone the host. The whole experience can become even more complicated when you have several organisations in the same building with a shared reception.
Paper visitor books also carry risks when it comes to health and safety, because they’re the only record of who’s in the building at a given time.
Matrix Booking’s visitor management system addresses these challenges (and more). It offers simpler and faster ways for visitors to digitally check in and sign declarations, as well as automated notifications for their hosts, support for multi-organisational sites, and digital visitor lists for your health and safety team to access from anywhere.