Resource and desk booking software for facilities and workplace managers
Take control of your workplaces, teams, and office resources.
Facilities and workplace managers are expected to deliver an estate that works for everyone, attractive enough to bring people in, efficient enough to justify the cost, and flexible enough to keep up with how teams actually work. Matrix Booking gives you the platform to manage all of it, without the complexity.
Gain insights into space utilisation
Matrix Booking’s analytics show you exactly how your facilities are being used, which resource types are oversubscribed, which are underused, and how occupancy varies across days, floors, and sites. That’s the intelligence you need to make a credible case for change, whether that’s reallocating space, closing floors during quiet periods, or making the argument for investment in new resource types.
Are certain resource types always fully booked, while others sit largely unused? Withdrawing the less-popular resources and adding more high-demand workspaces can increase building ROI and boost people’s productivity.
Or you may see that occupancy is much lower on certain days than on others. This is a chance to close off certain parts of your buildings during quiet periods, enabling you to reduce your heating, cooling, lighting, and cleaning costs. With direct benefits for your energy costs and carbon footprint.
Reduce complaints, bottlenecks, and admin effort
Matrix Booking’s resource booking software makes it easy and convenient to find and book any shared resource in your estate – from desks and meeting rooms to lockers and car parking spaces. And to support high in-person productivity and collaboration, employees can also search for colleagues and book workspaces for their teams.
Matrix Booking integrates with Microsoft 365, Teams, and Outlook, which means your employees book through tools they already use, and adoption is fast. Flexible rules, permissions, and authorisation flows let you manage any resource precisely the way your organisation needs, across multiple sites, without custom development.
Meet your health and safety obligations
Integrate Matrix Booking with your access control system to see who’s in the building and where they’re booked to be working. This means you can ensure you have sufficient fire wardens and first-aiders in each area. And in an evacuation, you’ll always have an accurate record of who should be accounted for.
And by using Matrix Booking for visitor management, you can display important safety information when people check in and record their response. You’ll also have a complete electronic record of every visitor on site, giving your health and safety team the audit trail they need, not just in an emergency but as a matter of routine compliance.
Trusted by leading organisations worldwide
Explore how else Matrix Booking can help you
Employees can search for desks in any of your buildings or shared hubs, find colleagues, make bookings for their team, and more.
People can find rooms that meet their needs, including location, facilities, capacity, and accessibility. Add equipment, and other essentials.
Efficiently manage visitor sign in systems across your sites, ensuring a secure welcome and clear communication of health and safety procedures.
Powerful reports help you keep track of occupancy levels, usage trends, and more, so that you can continually optimise your estates.
Matrix Booking for other departments
Find out how our software supports HR teams in creating workspaces where people feel happy and productive.
Explore the ways Matrix Booking helps increase return on estates spend, or identify opportunities to reduce costs.
Learn how Matrix Booking’s software is secure, robust, scalable, quick to deploy, and easy to manage.
See Matrix Booking in action
See how Matrix Booking can streamline resource booking, improve space utilisation, and support hybrid working in your offices.