Desk and meeting room booking app for iPhone and Android
Give your employees the freedom to book desks, meeting rooms and more, wherever they are, using the Matrix Booking mobile booking app for iOS and Android.
Matrix Booking mobile app: at a glance
Employees can find the right desk or room across any of your sites, and book in a few taps, from wherever they happen to be.
By linking with your Microsoft 365 system, the app will check whether attendees being added to a meeting are available at the proposed time.
When you set up other types of resources in Matrix Booking, such as car parking spaces, people can book these from the app as well.
When choosing a room in the app, people can select their preferred setup. If someone needs catering or other equipment, this can also be added.
Improving our mobile app towards conforming to WCAG 2.2 level AA ensures it’s accessible to people with various disabilities.
View where your booked resource is located on a floor plan, tap to check in, cancel or end a booking early.
The app enables people to check in when they get to their booked desk, room or other resource.
Someone may not need a resource for as long as expected. They can end their booking early in the app, to free up the resource for someone else.
Want to find out more?
Make and manage bookings
Whether someone needs to book a desk, meeting room, car parking space or other shared resource for themselves, or for someone else, the Matrix Booking iOS or Android mobile apps provide a convenient way to find and book the right resources in the right places.
Set search criteria, such as the office location, desk or workspace facilities, or whether there’s disabled access. View results in a list or a floorplan, see a photo of the workspace, and book, all from within the app.
And if plans change, employees can amend or cancel bookings in the app as well.
Check colleague availability with Microsoft 365 integration
Matrix Booking can link seamlessly with your Microsoft 365 system. Among many benefits, this shows anyone organising a meeting via the Matrix Booking app whether their internal invitees are available, by checking their Microsoft 365 calendars in the background.
Room layouts and other equipment
Rooms can be set up in different ways, to facilitate specific types of meeting or event. Your facilities and workplace management team can pre-set a variety of layouts for each space, and meeting organisers then choose which they want in the Matrix Booking app.
Employees can also add meeting resources such as catering or IT equipment, direct from the app.
Check in (and out) to maximise resource availability
If someone books a desk or room but then can’t make it to the office, you want that resource to be made available to others.
Using Matrix Booking, you can ask people to check in when they get to their booked desk, room or other resource. People expecting visitors will also receive notifications via the mobile app when their visitor checks in at reception.
And if someone finishes early, they can end their booking in a few taps, to free the resource up for others to use.
Check-in also creates a much more realistic understanding of resource usage across your organisation, enabling you to make more-informed decisions when it comes to optimising your buildings.
Improved, accessible design
Matrix Booking is committed to making our products and services accessible to all users, and our booking software is designed to support people with accessibility requirements, in various ways.
Many of the criteria that enhance accessibility for people with disabilities also improves the overall user experience.
You can find out more about the accessibility of our mobile app in our accessibility statement (mobile app).
Quickly locate your booking
The mobile app displays a booking information screen that provides a quick view of where the booked resource is on a floor plan. It also allows users to check in, cancel a booking or end a booking early.
Book a demo today
to see the Matrix Booking desk and meeting room booking app in action
Explore how else Matrix Booking can help you
Employees can search for desks in any of your buildings or shared hubs, find colleagues, make bookings for their team, and more.
People can find rooms that meet their needs, including location, facilities, capacity, and accessibility. Add equipment, catering, and other essentials.
Efficiently manage visitor sign in systems across your sites, ensuring a secure welcome and clear communication of health and safety procedures.
Powerful reports help you keep track of occupancy levels, usage trends, and more, so that you can continually optimise your estates.
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