Workplace analytics and reporting
Enjoy rich insights into how your buildings and resources are being used, so you can plan smartly for the future, and keep everyone safe and comfortable today.
Matrix Booking’s analytics show you what happened in the past, what’s happening now, and what’s likely to happen next.
Past, present and future views
Booking and check-in data give detailed insights into how your buildings and resources have been used historically. Augment these with information from occupancy sensors, for an even richer picture.
See what’s happening now: Who’s in the building? How close to capacity are you? Are temperature and air quality within safe limits?
Then understand what’s expected to happen in the future. What bookings have people made? When will you need more or different resources? And when are you likely to need more (or less) floorspace?
Understand building and resource utilisation
Build up a detailed picture of how your estates are being used, and by who. Answer questions including:
- Which buildings, floors, and zones are most popular?
- How do utilisation patterns vary across sites and resources?
- Which resource types are seeing the highest/lowest utilisation?
- How are different teams using your workspaces?
Plan your future estates
Use Matrix Booking’s analytics to make data-driven decisions about your future workspaces.
Identify when and where you’ll need more resources or floorspace. Optimise building ROI by reallocating areas to more-popular resource types. Or identify opportunities to save money by removing lightly used buildings and resources.
Make tactical savings
Analytics data also helps you identify more-immediate savings. Some floors or zones may be lightly used on certain weekdays. Save on energy and cleaning costs by closing these areas at quiet times. Or use these periods for maintenance, to avoid costlier weekend or evening rates.
Keep everyone safe and comfortable
Help keep your employees and visitors safe, by understanding what’s happening right now across your estates.
Ensure your fire wardens always know who’s in the building, with digital visitor lists and optional access control integration.
Add sensors to remotely monitor temperature, humidity, pollutants, and other air quality measures, to ensure you’re meeting your health and safety requirements by providing safe and comfortable buildings.
Encourage people into the office – and boost productivity
Providing the right blend of desks, meeting rooms, and other resources, based on how the data shows your employees want to work, will encourage people into the office, and help them be more productive once they’re there.
Want to find out more?
Matrix Booking workplace insights: at a glance
See booking, utilisation, and other data across your estates, then drill down to see individual regions, buildings, floors, zones, rooms, and desks.
As well as desks and meeting rooms, Matrix Booking lets you set up and report on custom resources, which could be phone pods, lockers, or anything else.
Gain richer occupancy and utilisation insights by adding occupancy sensors and people-counters to your desks, meeting rooms, and other spaces.
Understand how and when you’ll need more or different resources, by monitoring trends against building capacity and resource quantities.
Add environmental sensors to your buildings to remotely monitor temperature and air quality.
See who’s in your buildings now, who’s been in historically, and details of their visits, as part of Matrix Booking’s visitor management reports.
Matrix Booking includes powerful reports as standard. If you need something extra, our in-house data scientists can create custom reports and dashboards.
Export reports from Matrix Booking as PDF files, or output the underlying data as an Excel or CSV file.
A way to understand office utilisation…
“Data is everything to the civil service and we’re really going to be able to fully understand office utilisation going forward – especially with the shift to hybrid working and more collaborative space in our offices.”
Greg Chammings – Deputy Estates Director, Department for Business, Energy and Industrial Strategy (BEIS)
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The Matrix Booking difference
- Manage and book any workplace resource
- Peace of mind from using a mature and well-established product
- Personalised and proactive support, and a product that will evolve with you
- Share experiences as part of our workplace management community
Explore how Matrix Booking can help you
Employees can search for desks in any of your buildings or shared hubs, find colleagues, make bookings for their team, and more.
People can find rooms that meet their needs, including location, facilities, capacity, and accessibility. Add equipment, catering, and other essentials.
Let people book anything from parking spaces and EV chargers to shared bikes or even custom resources. Matrix Booking gives you the flexibility to set up and manage any kind of shared resource.
Safely and efficiently manage visitors across your sites, ensure people are welcomed when they arrive, and that they’re aware of your health and safety procedures.