Managing your desk and room booking system
Desk and room booking system administration is made easy with Matrix Booking. Empowering facilities and workplace management teams to efficiently operate any size of estate.
Administering Matrix Booking: at a glance
Quickly create and update buildings
Matrix Booking’s estate editor helps you quickly add new regions, campuses, buildings and floors to your estate, or update existing ones. Upload floor plans, then map your desks, meeting rooms and other resources onto them.
Add in building information to help people choose the right place to work. What is the address? Where is the nearest public transport? When is the building open? Can they book catering? And what other facilities are available on site?
Manage large numbers of resources with ease
Sometimes, facilities managers will need to make the same change across a group of resources. Matrix Booking lets them build intuitive hierarchies of resources, and apply settings and rules across the groups they create.
So, when they decide to move a bank of desks from one floor to another, alter which employees can book those desks, or apply a new rule to every resource in a building, they can reflect these changes in Matrix Booking in a matter of seconds.
Regional and local administrators
While your central facilities management team can monitor and manage every resource in your organisation, you may also want to grant limited resource management rights to selected people.
A building manager, for example, only needs access to the resources on their site. Or you might want the PA to your executive team to be able to administer a couple of meeting rooms.
Matrix Booking gives you granular control over which resources any given admin user can manage.
Manage users via Active Directory or in Matrix Booking
Keep your Matrix Booking user list up to date when people join, change roles, or leave, by integrating with your existing Active Directory system, or using SCIM. This has the added benefit of letting you link resource permissions to the security groups people are in, in the Active Directory system. This makes it simple to ensure only employees in a particular region can book resources in a certain building, for example.
Matrix Booking also lets you set up and manage security, domain and user groups within the software.
Integrate with corporate single sign-on (SSO)
Let people log into Matrix Booking using the same details they already use for your other IT systems. Matrix Booking integrates with your corporate single sign-on system, either via OAuth 2.0 or SAML 2.0. This also enables you to implement multi-factor authentication when people log into Matrix Booking, using your corporate identity provider.
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