The office booking system for happy and productive teams
Empower employees to find and book the right desks for themselves and colleagues, across any of your sites.
Help your teams discover and book a variety of workspaces, to support productive collaboration.
Give visitors a warm welcome, while meeting your security and health and safety requirements.
Let your team find and book anything, such as parking spaces, EV chargers, bikes, or custom resources.
You’ll be in good company
Competitive pricing and excellent customer service…
“We chose Matrix Booking over its competitors for several factors. The cost was very competitive and demonstrated real value for money, [and] the teams at Matrix Booking also made us feel secure in the knowledge that they will give us focus and excellent customer service.”
Steve Thorburn – Security Assurance Manager, Direct Line Insurance Group
Five ways Matrix Booking can help you
Support effective hybrid working and collaboration
Modern offices are where today’s ‘work from anywhere’ teams go to collaborate with colleagues. Matrix Booking’s office booking system encourages people to make best use of your buildings, by providing quick, convenient ways to find and book the right workspaces for themselves and their teams.
Empower your hybrid workers to:
- Discover a range of workspaces, across any size of estate
- Book desks, meeting rooms, collaboration spaces, find colleagues, and more
- Book via Outlook, the web, mobile, and in-building signage
Create happier and more productive teams
Ensuring your people are happy at work is a powerful way to attract and retain the best talent. High-quality workspaces that are incredibly easy to discover and book, give employees more time to focus on what they enjoy.
Use Matrix Booking to help staff:
- Quickly find the right environment to be productive – and know it’ll be available to use
- Streamline meeting preparation, with one convenient place to book everything from rooms and equipment, to catering
Keep your visitors happy and safe
First impressions matter. Matrix Booking’s visitor management software helps you give visitors a warm welcome, then efficiently get them checked in and on their way to meet their host.
Choose Matrix Booking for visitor management to enjoy:
- Automatically generated digital visitor lists
- Convenient ways to sign in, including self-service
- Support for multi-organisation buildings
Operate shared buildings and hubs
More and more organisations are sharing their buildings with others, to unlock the productivity, collaboration, wellbeing, and cost benefits this promises. Whatever sector you’re in, Matrix Booking enables you to efficiently operate shared buildings, while safeguarding each organisation’s data.
Over 100 public sector organisations already use Matrix Booking in shared buildings, including:
- Government Property Agency (GPA)
- HMRC
- Department for Health and Social Care
- Ministry of Justice
- Kent County Council
- NHS Kent and Medway
Save money (and the environment)
Every organisation is under pressure to reduce costs and greenhouse gas emissions. Matrix Booking’s office booking system gives you powerful insights that can drive financial and environmental savings.
These analytics empower your facilities and finance teams to:
- Get clarity on exactly how people are using your resources
- Identify opportunities to consolidate your estates and increase ROI
- Reduce energy and cleaning costs by closing zones, floors or buildings when quiet
The Matrix Booking difference
Respect. Responsibility. Integrity. Ingenuity. Simplicity.
These five values drive everything we do, from the way we interact with our customers, to how we build our software, and from our working practices, to our CSR activity.
Above all, we want to make a positive difference through what we do. And to prove it, we’ve become B Corp certified.
Latest news
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Matrix Booking achieves B Corp certification
Matrix Booking, a leading provider of workplace management solutions, has announced today its certification as a B Corporation (B Corp).…
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How to create an effective hybrid working policy
After the last three years, it’s clear that hybrid working isn’t going anywhere. People around the world have become used…
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How to manage hybrid working within local authorities
At Matrix Booking, we have been holding regular sessions, both online and in-person, with central and local governments to discuss…
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To reach net zero, follow the data brick road
With the climate change threat to our planet growing ever more urgent, the race to achieve net zero is fully…
Frequently asked questions
Yes you can! Please contact us with a few details about how you’re looking to use a workplace management system, and we’ll set you up a customised trial.
Our pricing is based on the number of desks, rooms and other resources you’ll be managing. We also offer volume discounts. Please get in touch so that we can put together a tailored quote.
Because Matrix Booking is a cloud-based software as a service (SaaS) product, it’s very quick to get started. Once we have the details we need from you, it’s typically a few weeks.
Yes we do! It works on iOS and Android, and is available on their respective app stores.
You can procure Matrix Booking’s software and services under several frameworks, including G-Cloud, NHS SBS, and YPO. You can also procure directly from us. The best way to get started is to contact us to explore your options.
Yes we do! Our in-house technical team will help you get started, and be on hand to support you on an ongoing basis.
Integrating Matrix Booking with your building access control systems can have a variety of benefits. Learn more about this on our access control integration page.
Learn more about integrating Matrix Booking with your access control system
Matrix Booking can run entirely independently of your IT infrastructure, so can be deployed extremely quickly, using our data capture questionnaires. If you’re not putting in place any integrations, there’s typically no input needed from your IT team.
Most customers choose to integrate Matrix Booking with one or more of their corporate systems, such as their single sign-on, directory synchronisation, Microsoft 365, or Microsoft Teams systems. If you’d like to put in place one or more of these integrations, we’ll send you a couple of short questionnaires for your IT team to fill in. By putting all the information we need in one place, the process is extremely efficient in terms of your IT team’s time. Once we have the details we need, our technical team will do the rest.
Hybrid working is where your teams split their time between your offices and other locations, such as their homes.
Organisations that adopt hybrid working usually need a booking system for their desks, meeting rooms, collaboration spaces, and other resources, so that their employees can be sure they’ll have the right space to work in when they come to the office.
Explore more about how Matrix Booking supports hybrid working
We work with organisations large and small across central government, local government, government hubs, the NHS, and the private sector. This includes organisations that operate secure sites and buildings, shared buildings, multi-site, and even multi-region estates.