Matrix Booking

Office, meeting room and desk booking software made easy and efficient
with the leading cloud based resource booking engine


Facilities management at your fingertips

Make, change and cancel room & desk bookings on the go using the Matrix Mobile App


Bookings at a glance

Interactive signage for your office to make and view
bookings easily and quickly


Award-winning meeting room & desk booking

Matrix Booking is an award-winning room, desk and resource booking engine

logo Matrix Booking

Meeting Room and Desk Booking Software

The leading meeting room and desk booking software. Award-winning, open, secure and specifically designed to be quick and easy to implement. Appropriate for the requirements of all modern organisations, Matrix Booking can be applied to a range of resources including meeting rooms, desks, offices, car parking and hardware.

Matrix Welcome

Smart digital signage, kiosk and display applications to enable users to easily view, book, check-in and out and cancel.

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animated infographic Matrix Engine v2

Matrix Mobile

You don’t need to be in the office to book a room – book from anywhere at any time.

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Matrix Detect & Nearby

Integrated sensor and beacon technology to enable real-time views of your estate. Enable users to find and book the most suitable resources.

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Matrix Connect

Integrate your business and FM systems to provide a seamless user experience through single sign-on, Outlook integration and enabling data flow to smart building systems.

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Matrix Assist

Innovative voice control. The future of booking systems. Search, book, analyse and administer your estate systems using voice commands while improving the accessibility of your systems for users.

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What our customers say about us

"We use Matrix Booking to manage the rooms across our estate and our users love the simple user interface, accessible via the website."

Maria LaveryFacilities Contract Manager - English Football League

"The Matrix Booking team has been fantastic. Together we managed to configure the new system and migrate all commuter hubs in 17 working days from a standing start."

Paul CoxDeputy Programme Manager - Ministry of Justice National, Estates Cluster

“The Matrix Booking team took time to understand our vision for Cannington Court as an innovative training facility. The Matrix Booking engine has proven to be the ideal tool to help manage all of our resources including meeting rooms, accommodation and transport bookings. Being able to co-innovate has enabled us to produce a unique user experience via a personalised app and we are working towards introducing live travel tracking and Fitbit devices providing our delegates with a fantastic experience.”

Sarah HazeldineCampus Business Manager - EDF Energy

“Using the Matrix Booking system, administrators have a single view across all the main buildings in our estate helping to optimise the use of our resources.”

Richard AldermanHead of Strategic Estates Delivery, Sustainability, Business Continuity and Health & Safety - Department of Health

"We have used Matrix Booking to book out our dance studios for public use and we have found the web interface intuitive and easy to use - our users love the system."

Lori FordStudio Manager - Glasshill Studios

“Matrix Booking gives us the flexibility to maximise our room utilisation across the whole Civic Centre and training sites.”

Mark HumphriesAssistant Director, Infrastructure & Transactions - London Borough of Merton

"Using Matrix Booking allows our agile workforce to book desks, rooms and parking at our offices from anywhere at any time. The mobile app in particular gives flexibility when on the road and is really easy to download and use. We have a much better understanding of our actual space requirements and have been able to generate efficiencies through better asset management."

Cara ClarksonBusiness Services Manager - Newark and Sherwood Homes

"The combination of the OccupEye and Matrix Booking systems has provided our customers with a state of the art resource management tool set."

Neil SteeleHead of Sales & Marketing - OccupEye

"The Matrix Booking software has become an integral part of the day to day running of our London and Watford offices. It has installed a sense of calm in our hot desk environments, allowing our staff to book in advance and have confidence in the knowledge that they will have a space to work in when they arrive."

Georgina WellsCEO Office - Action For Children

Tailored office, meeting room and desk booking software

Workplace Management

Innovation powering efficiency. Matrix Booking cuts through complexity, creating an agile, flexible working environment that provides the functionality demanded by facility managers:

  • Enabling FM Managers to maximise use of office space through improved visibility and powerful resource management toolsets
  • Ensuring the mobile workforce has access to intuitive, robust mobile applications on which to manage all their resource bookings

Meeting Room and Desk Booking

Smarter working – book any time from anywhere. Meeting room and desk booking software that provides users with the ability to view and book resources across their entire global estate from a single device:

  • Powering smarter flexible working through easy-on-the-eye applications
  • Rich booking functionality on web, mobile, and Outlook
  • Full suite of room and desk signage with sensor-enabled floorplan views

Visitor Management

Matrix Booking provides an integrated suite of kiosk applications for a superior visitor experience:

  • A unified system to book rooms, invite internal and external attendees, order catering and reserve parking spaces
  • Automatic notification to guests, reception, and security including visitor self-service check-in

Collaboration Hubs

The Matrix Booking engine enables flexible working and cross-organisational resource management across the private and public sector hub networks:

  • Multiple organisations sharing systems and physical estates
  • Global and local administration, user management and security
  • Private sector hubs serving multi-tenanted buildings


Matrix Booking is the leading cloud-based meeting room and desk booking software, embracing new technology and leveraging the power of global platforms from Apple, SAP, Amazon and Google to provide an unrivalled user experience:

  • EuroFM Partners for Innovation Award 2017
  • Open, secure systems integrating with best-of-breed FM SaaS providers
  • Sensors, beacons, voice control systems and smart building integration

Meeting Room & Desk Booking Case Studies

Some of our many customers

Case Studies

Collaboration hubs graphic - Matrix Booking Government Hubs
October 18, 2018

Matrix Booking helps move thousands of civil servants into Canary Wharf

The UK government has officially opened its Canary Wharf Hub, which is now ready to accommodate more than 6,000 civil servants - alleviating the need for expensive office space in...
October 1, 2018

Matrix Booking named finalist in the Amazon Growing Business Awards 2018

Matrix Booking has been named a finalist in the “Innovator of the year” category of the Amazon Growing Business Awards 2018. Created by Real Business, headlined by Amazon and supported...
August 29, 2018

Matrix Booking BIFM awards finalist 2018

Matrix Booking has been named a finalist at the BIFM Awards 2018 in the Innovation in Technology and Systems category. The BIFM Awards recognise and showcase best-in-class Facilities Management (FM)...
Matrix Booking Matrix Booking @matrixbooking RT @keytreeuk: It was a fantastic day for a hugely worthwhile cause - thanks to @ChefJeremyPang and @SchoolofWok for making it such fun!! h… 2 weeks ago
Matrix Booking Matrix Booking @matrixbooking The @matrixbooking team are prepped and ready to go. Read about our work across the public sector here:… 2 weeks ago
Matrix Booking Matrix Booking @matrixbooking Learn how to modernize and streamline your #VisitorManagement & #FacilitiesManagement with Matrix Booking here:… 3 weeks ago
Matrix Booking Matrix Booking @matrixbooking RT @keytreeuk: Our client @GreggsOfficial went live with @successfactors Employee Central this week, optimizing HR service delivery & provi… 3 weeks ago
Matrix Booking Matrix Booking @matrixbooking The Matrix Booking team had a fantastic evening! Thanks to the @BIFMAwards team and congratulations to all the winn… 4 weeks ago
Matrix Booking Matrix Booking @matrixbooking RT @FM_World: .@stephbreakfast on stage at the #BiFMAwards giving a great insight into her career with lots of humour! #Facman 4 weeks ago
Matrix Booking Matrix Booking @matrixbooking RT @FM_World: The #BIFMAwards are about to commence, good luck to all finalists #Facman 4 weeks ago
Matrix Booking Matrix Booking @matrixbooking It’s almost time for the @BIFMAwards ceremony to begin. 🤞#BIFMAwards 4 weeks ago
Matrix Booking Matrix Booking @matrixbooking RT @BIFMAwards: Good luck to @BAMIrl_ @emaardubai @ISSUKComms @matrixbooking @Qwest_Services our #BIFMAwards Innovation in Technology & Sys… 4 weeks ago
Matrix Booking Matrix Booking @matrixbooking RT @BIFMAwards: At #BIFMAwards we’re collecting for @bifm_chair charities @alzheimerssoc and @Shelter at tonight’s casino sponsored by @GVA 4 weeks ago
Matrix Booking Matrix Booking @matrixbooking @BIFMAwards Roll on 2130! So exciting! #BIFMAwards #FacilitiesManagement 4 weeks ago