Lady on a laptop using an office booking system to support hybrid working.

The office booking system for happy and productive teams

Empower employees to find and book the right desks for themselves and colleagues, across any of your sites. 

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Help your teams discover and book a variety of workspaces, to support productive collaboration. 

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Give visitors a warm welcome, while meeting your security and health and safety requirements.

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Let your team find and book anything, such as parking spaces, EV chargers, bikes, or custom resources. 

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Explore all the ways Matrix Booking can help you

You’ll be in good company

Direct Line Group logo

Competitive pricing and excellent customer service…

“We chose Matrix Booking over its competitors for several factors. The cost was very competitive and demonstrated real value for money, [and] the teams at Matrix Booking also made us feel secure in the knowledge that they will give us focus and excellent customer service.”

Steve Thorburn – Security Assurance Manager, Direct Line Insurance Group

Five ways Matrix Booking can help you

Support effective hybrid working and collaboration 

Modern offices are where today’s ‘work from anywhere’ teams go to collaborate with colleagues. Matrix Booking’s office booking system encourages people to make best use of your buildings, by providing quick, convenient ways to find and book the right workspaces for themselves and their teams. 

Empower your hybrid workers to: 

Create happier and more productive teams

Ensuring your people are happy at work is a powerful way to attract and retain the best talent. High-quality workspaces that are incredibly easy to discover and book, give employees more time to focus on what they enjoy. 

Use Matrix Booking to help staff: 

  • Quickly find the right environment to be productive – and know it’ll be available to use
  • Streamline meeting preparation, with one convenient place to book everything from rooms and equipment, to catering 

Keep your visitors happy and safe

First impressions matter. Matrix Booking’s visitor management software helps you give visitors a warm welcome, then efficiently get them checked in and on their way to meet their host. 

Choose Matrix Booking for visitor management to enjoy: 

  • Automatically generated digital visitor lists
  • Convenient ways to sign in, including self-service
  • Support for multi-organisation buildings
Outside of a shared office building

Operate shared buildings and hubs

More and more organisations are sharing their buildings with others, to unlock the productivity, collaboration, wellbeing, and cost benefits this promises. Whatever sector you’re in, Matrix Booking enables you to efficiently operate shared buildings, while safeguarding each organisation’s data. 

Over 100 public sector organisations already use Matrix Booking in shared buildings, including: 

  • Government Property Agency (GPA) 
  • HMRC
  • Department for Health and Social Care
  • Ministry of Justice
  • Kent County Council
  • NHS Kent and Medway

Save money (and the environment)

Every organisation is under pressure to reduce costs and greenhouse gas emissions. Matrix Booking’s office booking system gives you powerful insights that can drive financial and environmental savings. 

These analytics empower your facilities and finance teams to: 

  • Get clarity on exactly how people are using your resources 
  • Identify opportunities to consolidate your estates and increase ROI
  • Reduce energy and cleaning costs by closing zones, floors or buildings when quiet

The Matrix Booking difference

Respect. Responsibility. Integrity. Ingenuity. Simplicity. 

These five values drive everything we do, from the way we interact with our customers, to how we build our software, and from our working practices, to our CSR activity

Above all, we want to make a positive difference through what we do. And to prove it, we’ve become B Corp certified. 

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Frequently asked questions

Can I get a free trial of Matrix Booking?

Yes you can! Please complete a few details using the form below, and we’ll set you up a free trial. 

Set up free trial

How much does Matrix Booking cost?

Our pricing is based on the number of desks, rooms and other resources you’ll be managing. We also offer volume discounts. Please get in touch so that we can put together a tailored quote. 

Contact us now

How long does it take to get started with Matrix Booking?

Because Matrix Booking is a cloud-based software as a service (SaaS) product, it’s very quick to get started. Once we have the details we need from you, it’s typically a few weeks. 

Learn more about our onboarding process

Have you got a mobile app?

Yes we do! It works on iOS and Android, and is available on their respective app stores. 

Explore our mobile office booking app

What procurement frameworks are you on?

You can procure Matrix Booking’s software and services under several frameworks, including G-Cloud, NHS SBS, and YPO. You can also procure directly from us. The best way to get started is to contact us to explore your options. 

Contact us to discuss your buying options

Does Matrix Booking have an API?

Yes we do! Our in-house technical team will help you get started, and be on hand to support you on an ongoing basis. 

Learn more about the Matrix Booking API

Can Matrix Booking integrate with my access control system?

Integrating Matrix Booking with your building access control systems can have a variety of benefits. Learn more about this on our access control integration page.  

Learn more about integrating Matrix Booking with your access control system

How much commitment will it from take our in-house IT team to set up Matrix Booking software?

Matrix Booking can run entirely independently of your IT infrastructure, so can be deployed extremely quickly, using our data capture questionnaires. If you’re not putting in place any integrations, there’s typically no input needed from your IT team. 

Most customers choose to integrate Matrix Booking with one or more of their corporate systems, such as their single sign-on, directory synchronisation, Microsoft 365, or Microsoft Teams systems. If you’d like to put in place one or more of these integrations, we’ll send you a couple of short questionnaires for your IT team to fill in. By putting all the information we need in one place, the process is extremely efficient in terms of your IT team’s time. Once we have the details we need, our technical team will do the rest. 

Learn more about the Matrix Booking onboarding process

What is hybrid working?

Hybrid working is where your teams split their time between your offices and other locations, such as their homes.  

Organisations that adopt hybrid working usually need a booking system for their desks, meeting rooms, collaboration spaces, and other resources, so that their employees can be sure they’ll have the right space to work in when they come to the office. 

Explore more about how Matrix Booking supports hybrid working

What sectors do you supply?

We work with organisations large and small across central government, local government, government hubs, the NHS, and the private sector. This includes organisations that operate secure sites and buildings, shared buildings, multi-site, and even multi-region estates. 

Discover our customer success stories

Book a demo today

Start your journey towards smarter hybrid working, happier employees, and cost savings today.