The leading resource management, meeting room and desk booking software. Award-winning, open, secure and specifically designed to be quick and easy to implement. Appropriate for the requirements of all modern organisations, Matrix Booking can be applied to a range of resources including meeting room and desk booking, offices, car parking and hardware.
Matrix Welcome
Smart digital signage, kiosk and display applications to enable users to easily view, book, check-in and out and cancel.
Integrated sensor and beacon technology to enable real-time views of your estate. Enabling users to find and book the most suitable resources with easy to use booking software.
Integrate your business and FM systems to provide a seamless user experience through single sign-on, Outlook integration and enabling data flow to smart building systems.
Innovative voice control. The future of workplace management systems. Search, book, analyse and administer your estate systems using voice commands while improving the accessibility of your workplace systems.
"We use Matrix Booking to manage the rooms across our estate and our users love the simple user interface, accessible via the website."
Maria LaveryFacilities Contract Manager - English Football League
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"The Matrix Booking team has been fantastic. Together we managed to configure the new system and migrate all commuter hubs in 17 working days from a standing start."
Paul CoxDeputy Programme Manager - Ministry of Justice National, Estates Cluster
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“The Matrix Booking team took time to understand our vision for Cannington Court as an innovative training facility. The Matrix Booking engine has proven to be the ideal tool to help manage all of our resources including meeting rooms, accommodation and transport bookings. Being able to co-innovate has enabled us to produce a unique user experience via a personalised app and we are working towards introducing live travel tracking and Fitbit devices providing our delegates with a fantastic experience.”
Sarah HazeldineCampus Business Manager - EDF Energy
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“Using the Matrix Booking system, administrators have a single view across all the main buildings in our estate helping to optimise the use of our resources.”
Richard AldermanHead of Strategic Estates Delivery, Sustainability, Business Continuity and Health & Safety - Department of Health
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"We have used Matrix Booking to book out our dance studios for public use and we have found the web interface intuitive and easy to use - our users love the system."
Lori FordStudio Manager - Glasshill Studios
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“Matrix Booking gives us the flexibility to maximise our room utilisation across the whole Civic Centre and training sites.”
Mark HumphriesAssistant Director, Infrastructure & Transactions - London Borough of Merton
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"Using Matrix Booking allows our agile workforce to book desks, rooms and parking at our offices from anywhere at any time. The mobile app in particular gives flexibility when on the road and is really easy to download and use. We have a much better understanding of our actual space requirements and have been able to generate efficiencies through better asset management."
Cara ClarksonBusiness Services Manager - Newark and Sherwood Homes
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"The combination of the OccupEye and Matrix Booking systems has provided our customers with a state of the art resource management tool set."
Neil SteeleHead of Sales & Marketing - OccupEye
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"The Matrix Booking software has become an integral part of the day to day running of our London and Watford offices. It has installed a sense of calm in our hot desk environments, allowing our staff to book in advance and have confidence in the knowledge that they will have a space to work in when they arrive."
Georgina WellsCEO Office - Action For Children
A tailored office, meeting room and desk booking software
Workplace Management
Innovation powering efficiency. Matrix Booking cuts through complexity, creating an agile, flexible working environment that provides the functionality demanded by facility managers:
Enabling FM Managers to maximise use of office space through improved visibility and powerful resource management toolsets
Ensuring the mobile workforce has access to intuitive, robust mobile applications on which to manage all their resource bookings
Smarter working – book any time from anywhere. Our meeting room and desk booking software provides users with the ability to view and book resources across their entire global estate from a single device.
Powering smarter flexible working through easy-on-the-eye applications
Rich booking functionality on web, mobile and Outlook
Full suite of room and desk signage with sensor-enabled floorplan views
The Matrix Booking engine enables flexible working and cross-organisational resource management across the private and public sector hub networks allowing:
Multiple organisations sharing systems and physical estates
Global and local administration, user management and security
Matrix Booking is the leading cloud-based resource booking system. We embrace new technology and leverage the power of global platforms, such as Apple, SAP, Amazon and Google, to provide an unrivalled user experience:
EuroFM Partners for Innovation Award 2017
Open, secure systems integrating with best-of-breed FM SaaS providers
Sensors, beacons, voice control systems and smart building integration
Keytree is an official government services provider of IT and supports a range of current projects that also feature the use of cloud technology. Our award winning team of designers, researchers and technology experts support the government in becoming leaner, faster and more agile. This strong relationship is helping increase governmental adoption of technology by deploying our citizen focused applications.
Case Studies
EDF Training Campus
The EDF Training Campus wanted an integrated booking system that would efficiently manage every part of what the centre offers and link reservations for guest at the venue to the conference they were attending – this included booking of conference rooms, accommodation and transport.
Very different to a typical office-based solution, Keytree was tasked with creating a simple system that would allow booking everything together at once as well as extending the system to include airport shuttle-bus seat reservations. As the project develops, visitors will be able to book their place on a course, a car parking space, or bus seat with visibility of their scheduled appointments and travel arrangements all on one app.
Matrix Booking enabled the EDF Training Campus to re-invent how the centre operates and provided a unique user experience through a personalised app, with developments to include live travel tracking and Fitbit devices.
Brisbane City Council
In less than six weeks, after a telephone conversation and demo using WebEx and screen sharing technology, Brisbane City Council had signed on and were using the Matrix Booking system to streamline their workstation booking processes for all staff.
The solution was set up, and a kiosk mapped to the council’s floor plan allowing users to view the exact location of the desks they wanted to book – with instant access to all information via a mobile app. Despite time zone restrictions and working from opposite sides of the globe, the Matrix Booking team provided high levels of deployment flexibility and demonstrated how simple it is to install a bespoke system that provides a seamless way for staff to manage desk bookings.
As well, Keytree’s Australia office was available and on hand to help Brisbane City Council, Australia’s largest local government, with any urgent questions during deployment.
Shelby Group
Shelby Group is a boutique consulting firm based in North America, providing procurement services to Fortune 500 companies, who sought out Matrix Booking for a room booking and hot-desking solution that could grow with the company.
Having an existing solution that was difficult to use, Shelby Group needed a simple system that would allow staff to search for a desk or meeting room by a given time, date or location and provide management level control capabilities. Following initial discussions, a demo and a bespoke training session for the company administrator – the installation of Matrix Booking was completed in less than one month across an initial two sites, meeting all of Shelby Group’s user needs.
As requested by Shelby Group, the Matrix Booking team set up real-time facilities management including auto-cancel reservation options, admin controlled advanced booking options plus security levels to control access to particular meeting rooms and desks.
High Prairie School Division #48
High Prairie School Division No. 48 is an education provider based in Alberta, Canada who sought out Matrix Booking for a reliable facilities management system. The organisation needed to provide and monitor vehicle access to staff traveling to distant partner schools throughout the region.
Matrix Booking is flexible, scalable and can adapt to manage any ‘bookable’ item including vehicles. Following a WebEx demo, the School Division decided that Matrix Booking was the perfect solution for the job with the added value of providing real-time data on their fleet of vehicles including locations, movements, purpose, who has them booked and when they are due back.
Following a rapid implementation, the School Division was able to gain full visibility and insight into booking volumes and utilisation levels during peak usage periods. As Matrix Booking is a SaaS and ‘pay-as- you-go’ solution, the business has easily enabled room booking management as well.
Department of Health
The Department of Health was confronted with consolidating over 40 different in-house room booking solutions to reduce costs while also incorporating video-conferencing capabilities. Matrix Booking provided an easy to use solution that required no training and presented a single view of bookings across all of their main buildings, helping optimise resource usage.
The Matrix Booking team delivered a fully prepared system featuring all required resources including security groupings to restrict initial visibility. This approach gave the Department of Health full control of the rollout and expansion of the system with powerful and flexible self-administration tools.
Using a mobile-first approach, the Matrix Booking team created a simple and effective interface, which could be re-arranged depending on requirements during migration from numerous other systems. Prioritising design and accessibility, Matrix Booking is always evolving and one of the few resource management tools that has achieved WCAG 2.0 AA accessibility compliance.
Accessibility: Meeting the requirements of all users with state-of-the-art technology
Whether it’s supporting a new workplace strategy through the deployment of bespoke systems or replacing and improving existing resource booking software and procedures - considering the needs of every single...
Matrix Booking at WORKTECH18 – the future of the workplace
The Matrix Booking team is attending WORKTECH18 - the annual, London based conference for organisations involved in the future of work and the workplace as well as real estate, technology...
Flexible workspaces set to expand and continue to grow
The continued growth in the deployment and use of flexible workspaces shows no sign of slowing down. Almost 70 per cent of global corporates are already planning for future expansion...
Open in TwitterMatrix Booking@matrixbookingRT @keytreeuk: Chris Turner, CEO of Sports & Wellbeing Analytics, our partners on the award-winning Head Impact project took to the stage t…11 weeks ago