Resource booking for the NHS

Desk and room booking solutions to support flexible working and free up valuable space

The NHS has unique space challenges, managing large estates accessed by huge numbers of staff. Providing the right spaces for these teams, while also identifying and reducing unused or under-used space, is a constant challenge.

You’ll be in good company

Provide the right workspaces cost-effectively

Managing space in NHS buildings can often feel like a balancing act between providing clinical space and other types of work environment, such as hot desks and meeting rooms, while also identifying areas for possible savings. 

Matrix Booking’s resource booking system is used by NHS trusts to provide the right workspaces for their clinical and back-office teams, while helping to reduce estates costs. 

An empty desk that can be booked using an nhs room booking system
A man making a booking on a mobile using an nhs room booking system

NHS desk and room booking system

Matrix Booking gives NHS teams easy ways to book desks, rooms and other resources across any of your sites, or across shared estates. Staff can find a space to meet their exact requirements or preferred working location at their convenience. 

Powerful reports show how, when and by whom your buildings and resources are being used, so you can identify opportunities to rationalise and save money. This could be an under-used room or building that would make the perfect new home for a support team currently occupying prime clinical space, for example.

NHS Devon Partnership Trust logo

A solution for unique requirements…

“The Matrix Booking team took the time to understand the unique requirements of our innovative clinical hubs programme and as a result has delivered a very effective, professional solution.”

Andy Clemens – Project Officer, Devon Partnership NHS Trust

Resource-sharing with other organisations?

Resource-sharing is increasingly common in the public sector. If you’re looking to share your resources with other organisations, Matrix Booking enables you to securely share meeting rooms and other spaces among organisations, and monitor usage via our powerful insight reports. 

Explore Matrix Booking

empty chair at a desk which a laptop

Employees can search for desks in any of your buildings or shared hubs, find colleagues, make bookings for their team, and more. 

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Inside a meeting room with three people attending the meeting and others attending via Microsoft Teams

People can find rooms that meet their needs, including location, facilities, capacity, and accessibility. Add equipment, and other resources.

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two people looking at a shared laptop whilst three people collaborate in an open office environment

One of the main reasons people go to offices is to collaborate with colleagues. Matrix Booking shows staff when their colleagues are in and where they’re working. 

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outside of a collaboration hub

Powerful reports help you keep track of occupancy levels, usage trends, and more, so that you can continually optimise your estates. 

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