Desk booking software:
Discover how Matrix Booking’s desk booking software makes it quick and easy for people to book desks – and straightforward for administrators to set up and manage the system precisely the way you need it.
Real-time desk occupancy
Some organisations operate free seating areas in addition to bookable desks. Adding occupancy sensors to the desks in the free seating area enables you to display real-time availability on a floor plan, so that people without bookings can quickly find somewhere to work when they arrive.
Matrix Booking is committed to making sure our products and services can be used by everyone, and our desk booking software is designed to support people with accessibility requirements, in various ways.
You can set your system up so that people who need disabled access are only ever shown accessible desks when booking. All employees can filter resources by accessibility, enabling them to book suitable desks for disabled colleagues. Those with visual impairments can set their accounts so that resources are always listed, rather than being shown on a floor plan. And our designers can also optimise your floor plan, in line with WCAG accessibility principles, to make it easier to use for partially sighted people.
One of the main reasons people go to offices is to meet and collaborate with colleagues. Matrix Booking supports co-working by letting people discover when and where their colleagues have reserved desks, so that they can book nearby.
People can also book desks for their team, to ensure everyone has somewhere to work on those all-important face-to-face days.
Flexible ways to book
With many organisations adopting flexible working, people now work from a variety of locations, using multiple devices.
Whatever your working patterns, use Matrix Booking to configure how your employees can book desks. This could be via Outlook, our web app, mobile app for iPhone and Android, or interactive meeting room signage.
Check-in feature to maximise resource availability
If someone books a desk but then can’t make it to the office, you want that desk to be available to others.
Using Matrix Booking, you can ask people to check in, to confirm they still need their booked desk. This is quick and easy, and can be done via the web, mobile app, or by clicking a link in the reminder they’re sent at the start of their booking. If they don’t check in within a certain timeframe, it’s assumed the desk isn’t needed, so is freed up for others.
Check-in can also be linked to your building’s access control system, to unlock a number of further benefits.
As well as helping maximise desk availability, check-ins provide data that paints a more detailed picture of resource usage in Matrix Booking’s analytics.
Set custom business rules
You may not want every employee to be able to book every desk. Some may be for certain teams or individuals only. You might want to limit how far in advance employees can book selected desks, or specify booking quotas for certain users.
Whatever your needs, Matrix Booking’s self-service granular business rules engine lets you set up resources precisely the way you need. It also enables you to implement authorisation flows for certain users or desks, if required.
Easy to administer
The Matrix Booking administration portal is designed to empower facilities management and IT teams to operate the booking system self-sufficiently. We’ll provide training as part of your onboarding, as well as ongoing access to eLearning modules, and comprehensive UK-based support.
And to assist busy customers, we also offer Admin as a Service, where our responsive, UK-based team takes care of your platform for you.
Experience our desk booking tools in action
The Matrix Booking difference
- Manage and book any workplace resource
- Peace of mind from using a mature and well-established product
- Personalised and proactive support, and a product that will evolve with you
- Share experiences as part of our workplace management community
Explore how else Matrix Booking can help you
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