Visitor management systems
Visitor management systems for your workplace
Matrix Booking’s visitor management systems can be used across single-occupancy and shared buildings. It provides a flexible tool for a great visitor experience whilst keeping everyone safe.
Integrated with our workplace management platform, Matrix Booking gives you a complete view of who’s in your building.
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How Matrix Booking visitor management systems work
Our visitor management systems offer a frictionless, supported journey, so guests can focus fully on the reasons they’re coming to your site.
Use our visitor check-in software in any building – whether you have your own front desk, a shared reception, or no front-of-house at all.
Replace outdated paper visitor books with auto-generated digital visitor lists, and display safety information on arrival.
Matrix Booking’s visitor management solution includes workplace analytics tools for detailed reporting.
Visitor management systems for a great first impression
Curated reception views that enable front-of-house to welcome everyone personally, intuitive digital sign-in options, and automated host alerts, powered by visitor management systems, provide a frictionless journey for every visitor.
Visitor management for any building
Matrix Booking’s visitor management can be used across any type of site, including those with dedicated receptions, shared front desks, or no front-of-house.
Choose from a variety of ways to sign visitors in, either self-service or assisted.
Visitor management solutions protect your workplace
Matrix Booking’s visitor management solutions provide digital visitor lists, so your health and safety team always knows who’s in the building and can access this information anytime. Visitors can also view essential safety information or complete required declarations during check-in.
Our Visitor management solution integrates seamlessly with your desk booking software and meeting room booking system for a unified hybrid workplace solution
Powerful visitor management analytics
Matrix Booking’s visitor management includes powerful workplace analytics, showing details of historical and future visits.
By analysing peak visitor times and identifying patterns across single and multiple estates, our platform provides a clear picture of visitor activity.
This insight helps teams make data-driven decisions about their offices and improve the visitor experience.
Download expert guides
Discover in-depth analysis and expert perspectives on the future of workplace management. Our white papers are packed with practical insights to help you optimise your spaces and support smarter working.
The Matrix Booking difference
- Simplify workplace management across estates and resources.
- Set custom business rules and permissions with our powerful self-service engine.
- Designed for security, accessibility and ease of implementation.
- Give employees seamless access to desks, rooms, parking, and more.
Explore how else Matrix Booking can help you
Employees can search for desks in any of your buildings or shared hubs, find colleagues, make bookings for their team, and more.
People can find rooms that meet their needs, including location, facilities, capacity and accessibility. Add equipment, catering, and more.
Employees can book parking spaces for themselves or their visitors, across any of your sites.
Ready-made reports help you keep track of occupancy levels, usage trends and more, so that you can continually optimise your estates.
Frequently asked questions
A visitor management systems are a piece of software or process used to:
- make sure only approved people can access your site, building, or office
- allow your visitors to check in and check out using visitor check in software
- maintain a log of your visitors
- give declarations to your visitors to sign (for example, health and safety)
- send hosts notifications to let them know that their visitor has arrived
A visitor management solution records visitor information, such as their name, contact information, the reason for their visit, and the times of their arrival and departure. This is done by your visitor manually logging their visit into an Excel spreadsheet, a visitor guestbook, or a digital platform, such as a visitor sign-in app.
Typical visitor management systems contain software for visitor management that allows visitors to check-in, check-out, and sign declarations. When guests arrive, the system can also send hosts notifications to inform them that their guest has arrived.
Many locations use visitor management solutions, including offices, hospitals, government buildings, and manufacturing sites. They’re put in to increase security, meet data protection requirements, simplify visitor check-in procedures, and improve overall facility management.
Find out more about our hardware solutions for visitor management
Matrix Booking’s visitor management systems provides digital visitor lists to replace paper sign-in books. This has numerous benefits for people visiting your sites, your front desk team, and those responsible for health and safety in your organisation.
First impressions matter. Most people will have experienced the frustration of queuing up to sign in using a single, paper visitor book, then being handed sheets of security information to read, then having to wait for the front desk team to phone the host. The whole experience can become even more complicated when you have several organisations in the same building with a shared reception.
Paper visitor books also carry risks when it comes to health and safety, because they’re the only record of who’s in the building at a given time.
Matrix Booking’s visitor management systems address these challenges (and more). It offers simpler and faster ways for visitors to check in via a visitor sign in app, the ability to sign declarations, as well as automated notifications for their hosts. Our visitor system management also supports multi-organisational sites, and digital visitor lists for your health and safety team to access from anywhere.
See our visitor management system in action
Streamline your visitor management process and improve safety with our integrated workplace management platform.