Managing the evolution of the workplace

  • Designed specifically to address the new challenges presented to the workplace community by the 2020 global pandemic
  • Giving companies the ability to manage the flow of people to and through a building, avoiding overcrowding and enabling physical distancing in communal areas
  • Matrix Booking processes millions of bookings around the world every month, managing meeting rooms, desks, accommodation and more
  • Flow functionality enables users to manage their return to the office by utilising the same familiar, intuitive applications
  • Used to easily book ‘passes’ for staff and visitors while ensuring the building managers and workplace teams can keep people safe by managing the occupancy levels, workplace and social distancing and contact tracing in the building

Controlling the flow of the workforce

  • Staff can search and reserve the days and times that suit them best. They can “check-in” to the building and “check-out” ensuring that management and security can accurately monitor live occupancy
  • Staff can reserve dedicated visitor passes to ensure the flow of all personnel is managed in the building
  • Notifications to staff and visitors to ensure a seamless experience for all parties. Booking confirmation, Booking reminders (for all your upcoming building passes), Check-in reminder (At the entrance time of the building pass), Visitor booking notification (Both host and visitor), Visitor check-In notification (If Visitor Management is used)
  • Companies can create daily building passes that can be reserved by staff members to control company and building numbers. Building managers can flex the volume of passes to suit the current government guidelines, building type and use

Real-time analysis and reporting

  • The rich analytics provides valuable reporting and management information as well as historical contact tracing abilities in the event that an occupant of the building tests positive for Covid-19
  • Contact tracing analytics allows organisations to quickly and easily trace who attended any building, where and when. Combined with desk and meeting room booking data accurate 2nd and 3rd level contact reports are created
  • Plan security, cleaning and facilities services, based on the volumes and locations occupied, enabling optimized use of resources
  • The use of Matrix Booking’s unique cross-organisational architecture means Flow technology is ideal for use across multi-tenant buildings and campuses. Each Tenant organisation can be dynamically allocated building passes for their staff to reserve ensuring a fair distribution as well as guaranteeing that safety levels are not be breached

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