Greater efficiency and deeper insights with occupancy sensors

Add sensors to your desks to help employees find suitable workspaces quickly, and give you a deeper understanding of occupancy levels, to drive intelligent estate optimisation. 

desk occupancy through use of occupancy sensors

The benefits of using sensors with Matrix Booking

Help people find a desk in your free seating areas fast, by displaying a live floor plan showing what’s available.

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Matrix Booking lets you set up exactly how the sensor data is interpreted. For example, how long does someone need to be at a desk before it shows as occupied? 

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Enrich your historical booking data with deeper insights into how desks are being used.

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Procure the sensors in a way that suits your organisation. For maximum peace of mind, many customers choose our Hardware as a Service option. 

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Quickly find available desks

If you operate free seating areas, you want people to quickly find somewhere to work when they get to your offices. Using real-time desk occupancy sensors, you can display live floor plans in reception or in each area, so that employees can go straight to a free workspace. 

Get a deeper understanding of utilisation and occupancy 

Data from occupancy sensors enriches the booking and check-in analytics data you get with Matrix Booking, giving you even greater insights into how people are using your buildings. 

For instance, desk sensors can tell you the amount of time bookable and non-bookable resources are actually occupied for, over a given period. 

Man sat at a desk using a laptop wearing a headset

Commercial models to suit your requirements 

Choose how you procure your occupancy sensors. Many customers opt for the simplicity and peace of mind of Hardware as a Service, where we provide and manage the devices for you. 

Others choose to buy or lease the sensors from us and manage them themselves. 

And if you already have sensors in your buildings, talk to us about opportunities to integrate their data with your Matrix Booking data. 


Department for business, energy and industrial stratergy logo

A way to understand office utilisation…

“Data is everything to the civil service and we’re really going to be able to fully understand office utilisation going forward – especially with the shift to hybrid working and more collaborative space in our offices.”

Greg Chammings – Deputy Estates Director, Department for Business, Energy and Industrial Strategy (BEIS)

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The Matrix Booking difference

  • Manage and book any workplace resource
  • Peace of mind from using a mature and well-established product
  • Personalised and proactive support, and a product that will evolve with you
  • Share experiences as part of our workplace management community

Explore how else Matrix Booking can help you

Employees can search for desks in any of your buildings or shared hubs, find colleagues, make bookings for their team, and more.

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People can find rooms that meet their needs, including location, facilities, capacity, and accessibility. Add equipment, catering, and other essentials. 

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Efficiently manage visitor sign in systems across your sites, ensuring a secure welcome and clear communication of health and safety procedures.

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Powerful reports help you keep track of occupancy levels, usage trends, and more, so that you can continually optimise your estates. 

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