Meeting room booking system
Meeting room booking system for flexible teams
Matrix Booking’s meeting room booking system helps people discover the variety of workspaces you have available. Whether searching by size, location or resource, they can book the room and equipment they need in a few clicks.
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How Matrix Booking meeting room booking system works
Search and book rooms across your estates using filters for capacity, facilities, accessibility, and location.
Your employees can select the setup they need when they book, so you can ensure the room is ready.
Boost productivity and team happiness by enabling people to book catering and other resources, for their meetings.
Employees can book spaces via Outlook, our meeting room app for web or smartphone, using a meeting room booking display or QR codes.
Integrate with your existing systems
Unlock a range of benefits by integrating with your Microsoft 365 system.
Add Teams meetings, and display joining links on in-room equipment.
Check room availability and make bookings, using the signage outside each workspace or event space.
Easily book meeting rooms with Matrix Booking’s App
Matrix Booking’s meeting room booking application and mobile booking app makes it simple for people to find the right space for their meeting, workshop, or event. Employees can search on a calendar or floor plan, using filters to specify the type of workspace they need. They can then see photos of the space, and select the setup they want.
Our meeting room manager software also has Outlook add-in or Outlook 365 integration, which shows a list of suitable rooms based on the proposed meeting time.
Matrix Bookings team priority solution also gives groups prioritised access to book meeting rooms before opening them up to others.
Add interactive meeting room booking displays
Add touchscreen displays outside your meeting rooms and other workspaces, showing room availability, providing check-in and check-out capabilities, and offering an easy way to book the space on the spot.
Meeting room booking system analytics
Powerful reports show you how and when rooms and other spaces are being used, comparing bookings with real check-ins to expose no-shows and underused spaces.
Workplace analytics help you continually adapt, repurpose rooms, and optimise your buildings to support your teams’ productivity.
Room and resource booking software with smart approvals
With Matrix Booking, you can tailor our meeting room booking system to your policies and procedures. For example, some meeting rooms may be reserved for a particular team or business unit. Others may only be bookable 24 hours in advance. And there may be others where bookings need to be authorised.
Whatever your needs, Matrix Booking’s meeting room manager software gives you full control. It includes a powerful rules engine that lets you set permissions around room and workspace bookings. This means the tools operate precisely the way you need them, right across your organisation, without the need for custom development.
Meeting room booking system for productive meetings
Some meetings require catering, additional equipment, or other resources to ensure attendees can be as comfortable and productive as possible.
Matrix Booking’s meeting room booking application and room and resource booking software lets meeting organisers conveniently add extras to their room bookings – all in one place.
Easily manage combination meeting rooms
If you’ve got larger rooms that can be divided into multiple smaller spaces, Matrix Booking’s meeting room manager software makes it simple to set these up and manage them. Employees can select which of the rooms they need, and any that become unavailable as a result, are blocked out.
Your facilities management team gets a notification, so they can adjust partition walls, and you can associate a setup time with this changeover, to ensure rooms are ready when people need them.
Accessible meeting room booking system
Matrix Booking is built to work for everyone in your organisation, right out of the box.
We’re committed to making our products and services accessible to all users, and our meeting room booking system is designed to support people with accessibility needs.
With enterprise-grade security standards, simple deployment, and post-implementation training, Matrix Booking makes it easy for you to roll out, manage, and benefit from your room and resource booking software.
Maximise meeting room availability
People’s plans can change. If someone doesn’t need a room they’ve reserved, it can automatically be released for others if the person who made the booking doesn’t check in.
Download expert guides
Discover in-depth analysis and expert perspectives on the future of workplace management. Our white papers are packed with practical insights to help you optimise your spaces and support smarter working.
Matrix Booking enhances facility management…
“The team took time to understand our vision for Cannington Court as an innovative training facility. The Matrix Booking suite has proven to be the ideal tool to help manage all of our resources including meeting rooms, accommodation and transport bookings.”
Sarah Hazeldine – Energy Campus Business Manager – EDF
The Matrix Booking difference
- Simplify workplace management across estates and resources.
- Set custom business rules and permissions with our powerful self-service engine.
- Designed for security, accessibility and ease of implementation.
- Give employees seamless access to desks, rooms, parking, and more.
Explore how else Matrix Booking can help you
Employees can search for desks in any of your buildings or shared hubs, find colleagues, make bookings for their team, and more.
Let people book anything from parking spaces and Electronic Vehicle (EV) chargers to shared bikes or even custom resources.
Efficiently manage visitor sign in systems across your sites, ensuring a secure welcome and clear communication of health and safety procedures.
Powerful reports help you keep track of occupancy levels, usage trends, and more, so that you can continually optimise your estates.
Frequently asked questions
Meeting rooms are scarce resources, and a meeting room booking systems ensures your employees can find and reserve the right space for their meeting, across any of your offices.
Matrix Booking’s meeting room booking software helps people discover the variety of meeting rooms, conference spaces, and collaboration spaces you have available, and search based on specific criteria.
Discover more about Matrix Booking’s meeting room booking software
Employees can make and manage their own meeting room, conference rooms, and collaboration space bookings via the Matrix Booking meeting room app, mobile booking app, or Microsoft Outlook.
You can also set the system up so that people can reserve and manage meeting room bookings on behalf of others, the way your management team’s PA may wish to do.
Your employees can book a meeting room in Matrix Booking via our meeting room web, mobile booking app, or Microsoft 365. You can also set the system up so that people can request a meeting room on behalf of others, the way your management team’s PA may wish to do.
Learn more about how to book a meeting room with Matrix Booking
Great question, and yes, we do!
Modern workplaces include so much more than desks and meeting rooms. With Matrix Booking, if you can imagine it, you can book and manage it. This could be anything from car parking and collaboration zones to lockers and pods!
Yes it does! It also integrates with Microsoft 365, and Microsoft Teams.
Learn more about integrating your meeting room booking system with Office 365
Yes! Adding meeting room booking displays to your meeting rooms and collaboration spaces makes it simpler for people to find a space for an ad hoc meeting, make a booking, and more.
We can integrate with your existing building signage, or you can opt for the simplicity of having your signage and room booking system from the same provider, by using our Hardware as a Service option.
Simplify meeting room booking for your teams
Book a demo to see how Matrix Booking makes it easy for your teams to find the right workspaces.