Workplace management platform for Finance Directors
Matrix Booking gives finance leaders the occupancy intelligence to make estate decisions with confidence, not guesswork
Every year, finance leaders are asked to sign off on lease renewals, floor closures, and capital expenditure on the basis of occupancy data that tells only part of the story. Booking systems that weren’t designed for analysis. Badge data that captures arrivals but not actual usage. The result is a picture of your estate that looks plausible but doesn’t hold up when the board asks the hard questions. Matrix Booking changes that.
The decisions this changes
Finance directors using Matrix Booking are using occupancy data to right-size lease commitments, knowing with confidence whether a building is justifying its footprint before a renewal decision. To consolidate floors, moving from anecdotal evidence to utilisation trends that make a credible case for closure. To reduce energy and carbon spend by understanding which areas to heat, cool, and service. And to build a board-level business case for hybrid working that holds up to scrutiny.
The cost of getting estate decisions wrong
A typical London desk costs around £600 per month. Multiply that across an underused floor you kept because the utilisation reports said it was needed, and you’re looking at significant misallocated spend, year on year, not as a one-off.
The problem isn’t usually that organisations don’t collect data. It’s that the data they collect can’t be trusted to drive decisions at board level. Ghost bookings inflate demand. Single-point badge scans don’t reflect how space is actually used through the day.
Matrix Booking captures how your buildings are genuinely being used and surfaces that intelligence in reporting.
On switching – the concerns we hear most
The most common reason finance leaders delay replacing a legacy booking system isn’t cost. It’s risk, the fear of disruption during migration, uncertainty about IT integration, and concern that a failed implementation will reflect badly on whoever signed it off.
Matrix Booking integrates with Microsoft 365 and Teams, so your staff don’t need to learn a new tool. Our implementation team works to a structured onboarding methodology with clear milestones. And we’ll be transparent about what migration involves before you commit, including timeline, resource requirements, and what the first 90 days look like. No hidden complexity.
Competitive pricing and excellent customer service…
“We chose Matrix Booking over its competitors for several factors. The cost was very competitive and demonstrated real value for money, [and] the teams at Matrix Booking also made us feel secure in the knowledge that they will give us focus and excellent customer service.”
Steve Thorburn – Security Assurance Manager, Direct Line Insurance Group
Matrix Booking enhances facility management…
“The team took time to understand our vision for Cannington Court as an innovative training facility. The Matrix Booking suite has proven to be the ideal tool to help manage all of our resources including meeting rooms, accommodation and transport bookings.”
Sarah Hazeldine – Energy Campus Business Manager – EDF
Supporting the UK Government Hub Network…
The Matrix Booking team and their smart booking product have enabled our organisation to launch a hybrid working programme and provide staff with access to additional quality workspaces across the UK Government Hub Network.”
Constantine Asproulis – Smarter Working (Tech) Project Manager, Digital and Data Services Directorate, Crown Commercial Service
A solution for unique requirements…
“The Matrix Booking team took the time to understand the unique requirements of our innovative clinical hubs programme and as a result has delivered a very effective, professional solution.”
Andy Clemens – Project Officer, Devon Partnership NHS Trust
Trusted by leading organisations worldwide
Matrix Booking pricing
We want to make sure your resource booking system works precisely the way you need it to. Please contact us today to discuss your needs, and we’ll put together your tailored quote.
Explore Matrix Booking
Employees can search for desks in any of your buildings or shared hubs, find colleagues, make bookings for their team, and more.
People can find rooms that meet their needs, including location, facilities, capacity, and accessibility. Add equipment, catering, and other resources.
Enrich the capabilities and insights of Matrix Booking by linking with your building access control system.
Powerful reports help you keep track of occupancy levels, usage trends, and more, so that you can continually optimise your estates.
Matrix Booking and other departments
Find out how our software supports HR teams in creating workspaces where people feel happy and productive.
Discover how Matrix Booking enables you to run safe, easy-to-use, cost-effective and environmentally friendly estates.
Learn how Matrix Booking’s software is secure, robust, scalable, quick to deploy, and easy to manage.
See Matrix Booking in action
Book a personalised demo to see how our workplace management platform can maximise your workplace ROI.