Meeting room booking system
Meeting room booking system for workplace managers
Matrix Booking’s meeting room booking system makes it simple for people to find and book the right space. Filtering by size, location, facilities, or accessibility, alongside any equipment or catering they need. All in one place, across every site.
Discover why one-size fits all booking systems no longer work in our latest study.
Trusted by leading organisations worldwide
How our meeting room booking system works for your organisation
Search and book rooms across your estates using filters for capacity, facilities, accessibility, and location.
Your employees can select the setup they need when they book, so you can ensure the room is ready.
Boost productivity and team happiness by enabling people to book catering and other resources, for their meetings.
Employees can book spaces via Outlook, our meeting room app for web or smartphone, using a meeting room booking display or QR codes.
Integrate with your existing systems
Unlock a range of benefits by integrating with your Microsoft 365 system.
Add Teams meetings, and display joining links on in-room equipment.
Check room availability and make bookings, using the signage outside each workspace or event space.
Book meeting rooms via App, Outlook or web
Whether booking through Outlook, the web app, or the mobile booking app, Matrix Booking makes it straightforward for people to find the right space for their meeting, workshop, or event.
Search by calendar or floor plan, filter by workspace type, see photos, and select the room setup. Need multiple rooms for the same event? Basket booking lets you reserve them all in one go. The Outlook add-in surfaces suitable rooms based on the proposed meeting time, so people never have to leave the tools they already use.
Meeting room booking displays that reduce no-shows
Touchscreen displays outside your meeting rooms and other workspaces, showing room availability, providing check-in and check-out capabilities, and offering an easy way to book the space on the spot. Reducing no-shows and keeping your rooms in use.
Meeting room booking system analytics that help you cut costs and reduce wasted space
Matrix Booking compares planned bookings with actual check-ins to expose no-shows and underused spaces across your estate. Use that data to repurpose rooms, rationalise your building footprint, and give decision-makers reporting they can rely on.
Room and resource booking software with custom booking rules
With Matrix Booking, you can tailor our meeting room booking system to your policies and procedures. For example, some meeting rooms may be reserved for a particular team or business unit. Others may only be bookable 24 hours in advance. And there may be others where bookings need to be authorised.
Whatever your needs, Matrix Booking’s meeting room manager software gives you full control. It includes a powerful rules engine that lets you set permissions around room and workspace bookings. This means the tools operate precisely the way you need them, right across your organisation, without the need for custom development.
Add catering and resources to any meeting room booking
Some meetings require catering, additional equipment, or other resources to ensure attendees can be as comfortable and productive as possible.
Matrix Booking’s meeting room booking application and room and resource booking software lets meeting organisers conveniently add extras to their room bookings in one go – so the room is ready when people arrive, without a separate request to facilities.
Easily manage combination meeting rooms
Larger rooms that can be divided into multiple smaller spaces are straightforward to configure and manage Matrix Booking’s meeting room manager software. Employees can select which of the rooms they need, and any that become unavailable as a result are blocked out.
Your facilities management team gets a notification, so they can adjust partition walls, and you can associate a setup time with this changeover to ensure rooms are ready when people need them.
Accessible meeting room booking system
Matrix Booking is built to work for everyone in your organisation, right out of the box.
We’re committed to making our products and services accessible to all users, and our meeting room booking system is designed to support people with accessibility needs.
Backed by enterprise-grade security, ISO 27001 certification, and a structured onboarding process, Matrix Booking gives organisations the confidence to roll out room booking efficiently across multiple sites, with a dedicated implementation team and ongoing support from day one.
Maximise room availability and reduce empty spaces
When plans change, rooms shouldn’t sit empty. Matrix Booking automatically releases unneeded bookings when someone doesn’t check in, keeping availability accurate and space in use.
Download expert guides
Discover in-depth analysis and expert perspectives on the future of workplace management. Our white papers are packed with practical insights to help you optimise your spaces and support smarter working.
Matrix Booking enhances facility management…
“The team took time to understand our vision for Cannington Court as an innovative training facility. The Matrix Booking suite has proven to be the ideal tool to help manage all of our resources including meeting rooms, accommodation and transport bookings.”
Sarah Hazeldine – Energy Campus Business Manager – EDF
The Matrix Booking difference
- Simplify workplace management across estates and resources.
- Set custom business rules and permissions with our powerful self-service engine.
- Designed for security, accessibility and ease of implementation.
- Give employees seamless access to desks, rooms, parking, and more.
Explore how else Matrix Booking can help you
Employees can search for desks in any of your buildings or shared hubs, find colleagues, make bookings for their team, and more.
Let people book anything from parking spaces and Electronic Vehicle (EV) chargers to shared bikes or even custom resources.
Efficiently manage visitor sign in systems across your sites, ensuring a secure welcome and clear communication of health and safety procedures.
Powerful reports help you keep track of occupancy levels, usage trends, and more, so that you can continually optimise your estates.
Meeting room booking system: common questions answered
Meeting rooms are scarce resources, and a meeting room booking systems ensures your employees can find and reserve the right space for their meeting, across any of your offices.
Matrix Booking’s meeting room booking software helps people discover the variety of meeting rooms, conference spaces, and collaboration spaces you have available, and search based on specific criteria.
Discover more about Matrix Booking’s meeting room booking software
Employees can make and manage their own meeting room, conference rooms, and collaboration space bookings via the Matrix Booking meeting room app, mobile booking app, or Microsoft Outlook.
You can also set the system up so that people can reserve and manage meeting room bookings on behalf of others, the way your management team’s PA may wish to do.
Your employees can book a meeting room in Matrix Booking via our meeting room web, mobile booking app, or Microsoft 365. You can also set the system up so that people can request a meeting room on behalf of others, the way your management team’s PA may wish to do.
Learn more about how to book a meeting room with Matrix Booking
Great question, and yes, we do!
Modern workplaces include so much more than desks and meeting rooms. With Matrix Booking, if you can imagine it, you can book and manage it. This could be anything from car parking and collaboration zones to lockers and pods!
Yes it does! It also integrates with Microsoft 365, and Microsoft Teams.
Learn more about integrating your meeting room booking system with Office 365
Yes! Adding meeting room booking displays to your meeting rooms and collaboration spaces makes it simpler for people to find a space for an ad hoc meeting, make a booking, and more.
We can integrate with your existing building signage, or you can opt for the simplicity of having your signage and room booking system from the same provider, by using our Hardware as a Service option.
Simplify meeting room booking for your teams
Book a demo to see how Matrix Booking makes it easy for your teams to find the right workspaces.