Meeting rooms booking system for modern workspaces
In a world of hybrid working, one of the main reasons people come to offices is to meet and collaborate with colleagues, customers, and business partners.
Help them discover the variety of workspaces you have available, or search based on specific criteria. Then allow people to book the right spaces in a few clicks, and add other resources they need for their meeting or workshop.
You’ll be in good company
How to find and book meeting rooms with Matrix Booking
Find and book the right meeting room
Matrix Booking’s meeting room booker makes it simple for people to find the right space for their meeting, workshop, or event. Employees can search on a calendar or floor plan, using filters to specify the type of workspace they need. They can then see photos of the space, and select the setup they want.
And our Outlook add-in or Outlook 365 integration, will show a list of suitable rooms based on the proposed meeting time.
Make meetings more comfortable and productive
Some meetings require catering, additional equipment, or other resources, to ensure attendees can be as comfortable and productive as possible. Matrix Booking lets meeting organisers conveniently add extras to their room bookings – all in one place.
Manage combination rooms
If you’ve got larger rooms that can be divided into multiple smaller spaces, Matrix Booking makes it simple to set these up and manage them. Employees can select which of the rooms they need, and any that become unavailable as a result, are blocked out.
Your facilities management team gets a notification, so they can adjust partition walls, and you can associate a setup time with this changeover, to ensure rooms are ready when people need them.
Committed to accessibility
We’re committed to making sure our products and services can be used by everyone, and our meeting room booking software is designed to support people with accessibility requirements.
Add interactive meeting room signage
Add touchscreen displays outside your meeting rooms and other workspaces, showing room availability, providing check-in and check-out capabilities, and offering an easy way to book the space on the spot.
Maximise room availability
People’s plans can change. If someone doesn’t need a room they’ve reserved, it can automatically be released for others if the person who made the booking doesn’t check in.
The Matrix Booking difference
- Manage and book any workplace resource
- Peace of mind from using a mature and well-established product
- Personalised and proactive support, and a product that will evolve with you
- Share experiences as part of our workplace management community
User-friendly and efficient resource management…
“The Matrix Booking platform is a very user-friendly system. It is very efficient too, as the bookings can also be made via the mobile app. Navigating through the system is easy and the Matrix Booking staff are super-helpful. They are so prompt in responding and extremely professional. I would highly recommend their platform.”
Deyana Bozhanova – Office Manager, Forensic Risk Alliance
Explore Matrix Booking
Frequently asked questions
Meeting rooms are scarce resources, and a meeting room booking system ensures your employees can find and reserve the right space for their meeting, across any of your offices.
Matrix Booking’s meeting room booking software helps people discover the variety of meeting rooms and collaboration spaces you have available, and search based on specific criteria.
Employees can make and manage their own meeting room and collaboration space bookings via the Matrix Booking web app, mobile app, or Microsoft Outlook.
You can also set the system up so that people can reserve and manage meeting room bookings on behalf of others, the way your management team’s PA may wish to do.
Your employees can book a meeting room in Matrix Booking via our web app, mobile app, or Microsoft Outlook. You can also set the system up so that people can request a meeting room on behalf of others, the way your management team’s PA may wish to do.
Great question, and yes, we do!
Modern workplaces include so much more than desks and meeting rooms. With Matrix Booking, if you can imagine it, you can book and manage it.
Yes it does! It also integrates with Microsoft 365, and Microsoft Teams.
Yes! Adding digital signage to your meeting rooms and collaboration spaces makes it simpler for people to find a space for an ad hoc meeting, make a booking, and more.
We can integrate with your existing building signage, or you can opt for the simplicity of having your signage and room booking system from the same provider, by using our Hardware as a Service option.
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