Seamless integration with Microsoft Outlook
Matrix Booking’s Microsoft Outlook integration can link in with your Microsoft Outlook system, to bring powerful room booking features direct into the familiar calendar software.
Book rooms and meetings via Outlook
Bring the richness of Matrix Booking direct to Outlook
Matrix Booking’s Outlook add-in puts our powerful room booking capabilities conveniently where people already plan meetings.
The add-in works across Outlook for Windows and macOS (both standalone and as part of Microsoft 365), as well as the web version.
And with Microsoft 365 integration, room bookings employees make in Outlook are automatically reflected in Matrix Booking, keeping everything in sync.
Find the right room faster
Even if an employee knows your buildings well, finding a suitable meeting room can be time-consuming. Matrix Booking’s Microsoft Outlook integration transforms this process, making it quick and simple.
It automatically lists possible rooms, based on the number of attendees, room availability and the organiser’s permissions, which you can set up in Matrix Booking.
Room layouts and other equipment
Rooms can be laid out in different ways, to facilitate specific types of meeting or event. Your facilities and workplace management team can pre-set a variety of layouts for each space, and meeting organisers then choose which they want in the Matrix Booking Outlook add-in.
Employees can also add meeting resources such as catering or IT equipment, direct from the Outlook add-in.
This all combines to reduce the amount of admin your employees must do when planning meetings, leaving more time for the parts of their role they enjoy most.
Implement sophisticated rules and approval processes for Outlook bookings
Matrix Booking includes a powerful rules engine, enabling you to determine who can book what resources and when, and whether certain users need approval for particular types of booking.
This rules engine is what helps the room finder display which workspaces someone is authorised to book. It can also be used to enable approval flows for resources people request via Outlook.
Better visitor management
Matrix Booking includes visitor management, to support your reception, security, and health and safety teams. This works seamlessly when someone books an event in Outlook, with any external invitees’ details automatically added to that day’s visitor list in Matrix Booking, so that your reception team can welcome them.
Integrate with Microsoft 365 and Microsoft Teams
Matrix Booking also offers integration with your wider Microsoft 365 system, including Microsoft Teams.
The Matrix Booking difference
- Manage and book any workplace resource
- Peace of mind from using a mature and well-established product
- Personalised and proactive support, and a product that will evolve with you
- Share experiences as part of our workplace management community
Contact us today for a demo of Microsoft Outlook integration
Explore how else Matrix Booking can help you
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