Seamless integration with Microsoft Outlook

Matrix Booking’s Microsoft Outlook integration can link in with your Microsoft Outlook system, to bring powerful room booking features direct into the familiar calendar software. 

Book rooms and meetings via Outlook

Add Matrix Booking to Microsoft Outlook integration icon

Bring Matrix Booking’s powerful room booking features directly into Outlook, via our add-in for the desktop and web. 

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fast response times using admin as a service and floor plan redraw icon

Matrix Booking lists suitable and available rooms in our Outlook add-in, to make it faster for people to find the right space.    

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Request different room layouts with a meeting room booking system and add Microsoft Teams to a booking icon

Some rooms can be set up in different configurations. When choosing one of these rooms in our Outlook add-in, people can select their preference. 

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Add catering and other essentials with Microsoft outlook integration icon

Adding catering, equipment, or other meeting essentials to a booking is as simple as checking a few boxes in the Matrix Booking Outlook add-in. 

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custom business rules within desk booking software and meeting room booking system icon

Matrix Booking lets you set up powerful rules and approvals processes around your meeting rooms. These are automatically applied to bookings made in Outlook.  

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visitor lists with Microsoft Outlook integration icon

When someone adds external attendees to an Outlook meeting, they’re automatically added to your daily visitor list, so that reception and security know to expect them.  

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sync bookings with Matrix Booking and Microsoft Outlook integration icon

Bookings made in Outlook are automatically synced with Matrix Booking, so that if you use our apps alongside Outlook, things are always up-to-date. 

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Bring the richness of Matrix Booking direct to Outlook

Matrix Booking’s Outlook add-in puts our powerful room booking capabilities conveniently where people already plan meetings.  

The add-in works across Outlook for Windows and macOS (both standalone and as part of Microsoft 365), as well as the web version. 

And with Microsoft 365 integration, room bookings employees make in Outlook are automatically reflected in Matrix Booking, keeping everything in sync. 

Find the right room faster

Even if an employee knows your buildings well, finding a suitable meeting room can be time-consuming. Matrix Booking’s Microsoft Outlook integration transforms this process, making it quick and simple.  

It automatically lists possible rooms, based on the number of attendees, room availability and the organiser’s permissions, which you can set up in Matrix Booking. 

Room layouts and other equipment

Rooms can be laid out in different ways, to facilitate specific types of meeting or event. Your facilities and workplace management team can pre-set a variety of layouts for each space, and meeting organisers then choose which they want in the Matrix Booking Outlook add-in.  

Employees can also add meeting resources such as catering or IT equipment, direct from the Outlook add-in. 

This all combines to reduce the amount of admin your employees must do when planning meetings, leaving more time for the parts of their role they enjoy most. 

Implement sophisticated rules and approval processes for Outlook bookings

Matrix Booking includes a powerful rules engine, enabling you to determine who can book what resources and when, and whether certain users need approval for particular types of booking. 

This rules engine is what helps the room finder display which workspaces someone is authorised to book. It can also be used to enable approval flows for resources people request via Outlook. 

Better visitor management

Matrix Booking includes visitor management, to support your reception, security, and health and safety teams. This works seamlessly when someone books an event in Outlook, with any external invitees’ details automatically added to that day’s visitor list in Matrix Booking, so that your reception team can welcome them. 

Integrate with Microsoft 365 and Microsoft Teams

Matrix Booking also offers integration with your wider Microsoft 365 system, including Microsoft Teams.  

The Matrix Booking difference

  • Manage and book any workplace resource
  • Peace of mind from using a mature and well-established product
  • Personalised and proactive support, and a product that will evolve with you
  • Share experiences as part of our workplace management community

Contact us today for a demo of Microsoft Outlook integration

Explore how else Matrix Booking can help you

Employees can search for desks in any of your buildings or shared hubs, find colleagues, make bookings for their team, and more.

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People can find rooms that meet their needs, including location, facilities, capacity, and accessibility. Add equipment, catering, and other essentials. 

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Efficiently manage visitor sign in systems across your sites, ensuring a secure welcome and clear communication of health and safety procedures.

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Powerful reports help you keep track of occupancy levels, usage trends, and more, so that you can continually optimise your estates. 

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