Workplace analytics
Workplace analytics software for confident estate decisions
Matrix Booking’s workplace analytics software gives you a complete picture of how your buildings and resources are actually being used, past, present, and future.
It’s the data layer that turns occupancy information into confident estate decisions, from day-to-day space optimisation to long-term lease and investment planning.
Past, present and future space usage insights
Most organisations can tell you what was booked. Fewer can tell you what was actually used. Matrix Booking combines booking data, check-in data, and occupancy sensor data to give you the full picture, not just intent, but reality.
See what’s happening right now: who’s in the building, how close to capacity you are, and whether environmental conditions are within safe limits.
Understand what’s coming: what bookings have been made, when demand will peak, and when you’re likely to need more or less floorspace. And review what happened historically to spot trends and patterns across your estate.
Understand space utilisation with detailed workplace analytics
Matrix Booking lets you interrogate your estate at every level, from portfolio-wide patterns down to individual floors, zones, and desks. Answer the questions that matter
- Which buildings, floors, and zones are most popular?
- How do utilisation patterns vary across sites and resources?
- Which resource types are seeing the highest/lowest utilisation?
- How are different teams using your workspaces?
Use that understanding to build an estate that reflects how your people actually work, not how you assumed they would.
Data-driven office space planning
Matrix Booking’s workplace analytics software gives you the evidence base for your most significant estate decisions:
- Identify when and where you’ll need more resources or floorspace.
- Optimise building ROI by reallocating areas to more-popular resource types.
- Pinpoint savings by removing lightly used buildings and resources.
Make tactical savings now
Beyond strategic decisions, workplace analytics data surfaces immediate operational savings:
- Save on energy and cleaning costs by closing these areas at quiet times.
- Use these periods for maintenance to avoid costlier weekend or evening rates.
Keep everyone safe and comfortable
Knowing who is in your buildings at any given moment is a health and safety requirement. Workplace analytics software helps to keep your employees and visitors safe by understanding what’s happening right now across your estates.
Ensure your fire wardens always know who’s in the building, with digital visitor lists and optional access control integration.
Integrate environmental sensors to remotely monitor temperature, humidity, pollutants, and other air quality measures, to ensure you’re meeting your health and safety requirements by providing safe and comfortable buildings.
Encourage office attendance
When your estate reflects how people actually want to work, the right mix of desks, rooms, and collaborative spaces, office attendance takes care of itself.
Matrix Booking’s workplace analytics give you the data to build that environment, and to keep refining it as working patterns evolve.
Matrix Booking workplace insights: at a glance
See booking, office space usage, and other data across your estates, then drill down to see individual regions, buildings, floors, zones, rooms, and desks.
As well as desks and meeting rooms, Matrix Booking lets you set up and report on custom resources, which could be phone pods, lockers, or anything else.
Gain richer occupancy and space management insights by adding occupancy sensors and people-counters to your desks, meeting rooms, and other spaces.
Monitor usage trends against building capacity to anticipate when you’ll need more, less, or different resources.
Add environmental sensors to your buildings to remotely monitor temperature and air quality.
See who’s in your buildings now, who’s been in historically, and details of their visits, as part of Matrix Booking’s visitor management reports.
Standard reports cover the most common analytics needs out of the box. If you need something more specific, our in-house data scientists build custom reports and dashboards to your requirements.
Export reports from Matrix Booking’s space management software as PDF files, or output the underlying data as an Excel or CSV file.
A way to understand office utilisation…
“Data is everything to the civil service and we’re really going to be able to fully understand office utilisation going forward – especially with the shift to hybrid working and more collaborative space in our offices.”
Greg Chammings – Deputy Estates Director, Department for Business, Energy and Industrial Strategy (BEIS)
The Matrix Booking difference
- Simplify workplace management across estates and resources.
- Set custom business rules and permissions with our powerful self-service engine.
- Designed for security, accessibility and ease of implementation.
- Give employees seamless access to desks, rooms, parking, and more.
Explore how Matrix Booking can help you
Employees can search for desks in any of your buildings or shared hubs, find colleagues, make bookings for their team, and more.
People can find rooms that meet their needs, including location, facilities, capacity, and accessibility. Add equipment, catering, and other essentials.
Let people book anything from parking spaces and EV chargers to shared bikes or even custom resources. Matrix Booking gives you the flexibility to set up and manage any kind of shared resource.
Safely and efficiently manage visitors across your sites, ensure people are welcomed when they arrive, and that they’re aware of your health and safety procedures.
Unlock workplace insights with our space management demo
See how Matrix Booking’s workplace analytics can help you make data-driven decisions about your estate.