Workplace analytics
Workplace analytics for office space management
Unlock powerful workplace analytics to show how your buildings and resources are used.
Matrix Booking’s workplace analytics software shows you what happened in the past, what’s happening now, and what’s likely to happen next. Make data-driven decisions about your estate today!
Past, present and future space usage insights
Our workplace analytics combine booking, check-in data, and occupancy sensors to give detailed insights into your office usage.
Office space management software shows what’s happening now: Who’s in the building? How close to capacity are you? Are the temperature and air quality within safe limits?
Then understand what’s expected to happen in the future. What bookings have people made? When will you need more or different resources? And when are you likely to need more (or less) floorspace?
Understand space utilisation with detailed workplace analytics
Build up a detailed office usage analysis of how your estates are being used, and by who. Answer questions, including:
- Which buildings, floors, and zones are most popular?
- How do utilisation patterns vary across sites and resources?
- Which resource types are seeing the highest/lowest utilisation?
- How are different teams using your workspaces?
Our workplace analytics reveal how your teams want to work, so you can create the perfect environment.
Data-driven office space planning
Our workplace analytics software helps make data-driven decisions about your office space planning:
- Identify when and where you’ll need more resources or floorspace.
- Optimise building ROI by reallocating areas to more-popular resource types.
- Pinpoint savings by removing lightly used buildings and resources.
Make tactical savings now
Workplace analytics data helps you identify cost savings by highlighting underused areas.
- Save on energy and cleaning costs by closing these areas at quiet times.
- Use these periods for maintenance, to avoid costlier weekend or evening rates.
Keep everyone safe and comfortable
Workplace analytics software helps to keep your employees and visitors safe by understanding what’s happening right now across your estates.
Ensure your fire wardens always know who’s in the building, with digital visitor lists and optional access control integration.
Integrate environmental sensors to remotely monitor temperature, humidity, pollutants, and other air quality measures, to ensure you’re meeting your health and safety requirements by providing safe and comfortable buildings.
Encourage office attendance
Providing the right blend of desks, meeting rooms, and other resources, based on how the data shows your employees want to work, will encourage people into the office, and help them be more productive once they’re there.
Matrix Booking workplace insights: at a glance
See booking, office space usage, and other data across your estates, then drill down to see individual regions, buildings, floors, zones, rooms, and desks.
As well as desks and meeting rooms, Matrix Booking lets you set up and report on custom resources, which could be phone pods, lockers, or anything else.
Gain richer occupancy and space management insights by adding occupancy sensors and people-counters to your desks, meeting rooms, and other spaces.
Understand how and when you’ll need more or different resources, by monitoring office space usage against building capacity and resource quantities.
Add environmental sensors to your buildings to remotely monitor temperature and air quality.
See who’s in your buildings now, who’s been in historically, and details of their visits, as part of Matrix Booking’s visitor management reports.
Matrix Booking includes powerful reports as standard. If you need something extra, our in-house data scientists can create custom reports and dashboards.
Export reports from Matrix Booking’s space management software as PDF files, or output the underlying data as an Excel or CSV file.
A way to understand office utilisation…
“Data is everything to the civil service and we’re really going to be able to fully understand office utilisation going forward – especially with the shift to hybrid working and more collaborative space in our offices.”
Greg Chammings – Deputy Estates Director, Department for Business, Energy and Industrial Strategy (BEIS)
The Matrix Booking difference
- Simplify workplace management across estates and resources.
- Set custom business rules and permissions with our powerful self-service engine.
- Designed for security, accessibility and ease of implementation.
- Give employees seamless access to desks, rooms, parking, and more.
Explore how Matrix Booking can help you
Employees can search for desks in any of your buildings or shared hubs, find colleagues, make bookings for their team, and more.
People can find rooms that meet their needs, including location, facilities, capacity, and accessibility. Add equipment, catering, and other essentials.
Let people book anything from parking spaces and EV chargers to shared bikes or even custom resources. Matrix Booking gives you the flexibility to set up and manage any kind of shared resource.
Safely and efficiently manage visitors across your sites, ensure people are welcomed when they arrive, and that they’re aware of your health and safety procedures.
Unlock workplace insights with our space management demo
See how Matrix Booking’s workplace analytics can help you make data-driven decisions about your estate.