Desk booking software for organisations managing hybrid working at scale
One platform to manage desk booking and hot desk booking across all your sites. With the analytics to back every workplace decision.
Trusted by leading organisations worldwide
Free your people to focus on what they’re really coming into the office for, not finding desks.
- Book desks quickly for teams and individuals across single and multiple sites.
- Support flexible hot desking with configurable rules and permissions.
- Understand estate usage with occupancy analytics and reporting.
- Accessible on mobile, web, and via QR code or NFC check-in.
- Configurable without custom development.
- Integrates with Microsoft 365, Outlook, and existing office tools.
- Structured onboarding and dedicated 24/7 UK-based support.
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Value, service, and system fit for purpose…
“We chose Matrix Booking over its competitors for several factors. The cost was very competitive and demonstrated real value for money, [and] the teams at Matrix Booking also made us feel secure in the knowledge that they will give us focus and excellent customer service.”
Steve Thorburn – Security Assurance Manager, Direct Line Insurance Group
EDF transformed their training facility management…
“The team took time to understand our vision for Cannington Court as an innovative training facility. The Matrix Booking suite has proven to be the ideal tool to help manage all of our resources including meeting rooms, accommodation and transport bookings.”
Sarah Hazeldine – Energy Campus Business Manager – EDF
Supporting the UK Government Hub Network…
The Matrix Booking team and their smart booking product have enabled our organisation to launch a hybrid working programme and provide staff with access to additional quality workspaces across the UK Government Hub Network.”
Constantine Asproulis – Smarter Working (Tech) Project Manager, Digital and Data Services Directorate, Crown Commercial Service
A solution for unique requirements…
“The Matrix Booking team took the time to understand the unique requirements of our innovative clinical hubs programme and as a result has delivered a very effective, professional solution.”
Andy Clemens – Project Officer, Devon Partnership NHS Trust
Why organisations choose Matrix Booking
Use our mobile desk booking app or web app to search for desks on a floor plan or list.
Filter based on characteristics such as the desk type, available equipment, or disabled access, and help people choose where they’ll be most comfortable, by adding information from optional environmental sensors.
Built for the way hybrid teams actually work
People come to offices to collaborate. Matrix Booking makes this easy.
Find where colleagues will be working. Book on behalf of others. Offer teams a regular office base or anchor days, by giving priority access to selected desks or neighbourhoods at certain times.
Running a hybrid meeting? Add a Microsoft Teams link to your invitation in Matrix Booking with a single click (or tap).
And if you book a room with videoconferencing equipment, its control panel will display your Teams joining link when the meeting starts. Less troubleshooting tech, and more time for meaningful collaboration.
Check into a desk booking, or check availability and make on-the-spot reservations by tapping an NFC tag or scanning the QR code on each desk. Then check out at the end of a booking to free the desk for others.
NFC and QR code check-in and check-out maximises desk availability – essential in hybrid workplaces – and further enriches the data you get in Matrix Booking’s analytics.
Offer exceptional desk booking user experiences and ease of admin, by integrating with productivity, security, and identity management systems.
Tie in with Microsoft 365, Microsoft Entra ID, SCIM, and single sign-on systems. Then go further, by integrating with access control, and adding in-building digital signage, occupancy sensors, and environmental sensors.
And here are four more reasons to choose Matrix Booking
Our desk booking tool is designed to support people with accessibility needs. Plus, our mobile app is designed and built to WCAG 2.2 level AA standards.
Enjoy rich insights into how your rooms are being used, so you can plan smartly for the future, and keep everyone safe and comfortable today.
Occupancy and environmental sensors enrich the office experience for your teams and offer insights that help you intelligently optimise space.
Enjoy quick, knowledgeable assistance from genuine product experts in the UK. Plus optional live chat for even faster answers – always from humans!
Ready to see it in action? Book a personalised demo, and we’ll show you how Matrix Booking works for organisations at your scale, including implementation, integration, and what onboarding looks like.
Get so much more than desk booking
People can find rooms that meet their needs, including location, facilities, capacity, and accessibility. Add catering, and more.
Let people book anything from parking spaces and Electric Vehicle (EV) chargers to lockers or even custom resources.
Safely manage visitors across sites, ensure people are welcomed when they arrive, and that they’re aware of your health and safety procedures.
Powerful reports help you keep track of occupancy levels, usage trends and more, so that you can continually adapt and optimise your estates.