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Meeting room, hot desk and visitor management applications with digital touch screens

Matrix Welcome is a an award-winning suite of digital signage, display and visitor management applications. With a focus on providing an excellent user experience, these applications make finding and booking resources quick and easy, as well as creating a great impression for office visitors.

Meeting room, hot desk and visitor management apps

The intuitively designed signage apps allow users to view details of individual or multiple resources such as meeting rooms and hot desks. The apps can be displayed on any sized device from small desk mounted screens ideal for hot-desking, to larger floor standing kiosks to manage a suite of meeting rooms or office space.

The signage apps enable users to:

  • Search for resources and make bookings instantly
  • Check-in and check-out of a room or desk
  • End bookings early to free up resources for others
  • View current and future bookings
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Floorplan kiosk applications

The Matrix Booking floorplan kiosk is an essential application to help manage truly flexible working areas. Integration with occupancy sensors provides users with advanced search and book capabilities, enabling them to:

  • Quickly locate and book available desks, rooms and collaboration spaces
  • Quickly locate colleagues within the building
  • View real-time availability when utilised with occupancy sensors
  • View resource locations via virtual floorplan views
  • Use anonymous or authenticated login for enhanced security and auditability

Visitor management applications

The Matrix Booking visitor management applications create a fantastic first impression for your visitors and help streamline the meeting management and front of house functions. We treat your visitors as an important user of the system and ensure they have an excellent experience from invitation to check-out:

  • A unified system to book rooms, invite internal and external attendees, order catering and reserve a parking space
  • Automatic notification to visitors, reception, security and other service providers
  • Branded meeting invitations and associated information are automatically emailed to the visitor including an optional secure self-check-in code
  • On arrival, visitors can choose to use the self-service kiosks or check-in at reception
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Hardware: Your choice and your savings

The Matrix Booking apps are built to run on non-proprietary hardware, which means you can choose your preferred device to run the meeting room, hot desk and visitor management apps. This approach not only allows us to utilise all the great new iOS and Android features as they are released, but it also means our customers can select, procure and maintain the signage solution that best suits their requirements. Organisations have total control over hardware and associated maintenance options they select, including:

  • Device and enclosure type
  • Mounting and deployment options
  • Size, colour and branding
  • Maintenance and support arrangements eg. current FM/IT provider
  • Procurement route/framework eg. Government Hardware Frameworks

All of these features help our customers save money, increase their options and allows them to leverage their current hardware contracts and providers.