The Matrix Booking team is attending the Government Property and Estates Conference in Manchester on 26 April. The team will be joined by guest speakers from the Government Property Unit (GPU) and HM Revenue & Customs (HMRC) who will be sharing their experiences on how success was achieved and challenges overcome in moving thousands of civil servants to the new flagship buildings of the two largest government hub programmes.

The annual event gives attendees the opportunity to explore in finer detail the public-private relationship – as the government is the most significant asset holder in the UK. It also delves into workplaces for the future, featuring initiatives and changes to local government and NHS workspaces.

“Our drive to modernise and improve the running of the government estate is reducing the cost to the taxpayer, giving civil servants the flexible and modern workspace they need and releasing much-needed land for alternative use.”

The State of the Estate report

A new agency to manage the government property portfolio

In 2015/16, it cost £2.55bn to run the central government estate, and although the total was a seven percent reduction on the previous year, the public sector continues to seek ways to rationalise and streamline its property portfolio.

The One Public Estate asset management initiative, which was set up in 2013, has helped local councils cut costs by integrating services delivering an estimated £158m of savings by 2020. But despite this progress – a 2017 report by the National Audit Office concluded that the public sector needs to “make more headway to achieve a shared, flexible and integrated estate”.

The new Government Property Agency is set to take over a £3bn property portfolio with the ultimate aim to deliver greater efficiencies. A crucial part of the strategy is to reduce costs and increase efficiencies by reducing energy costs via innovative technological solutions, with the desired effect of improving the sustainability of all properties and estates.

The Matrix Booking Public Sector Hub Network

Local and central government consistently seek out new ways to efficiently deliver better services, but every change comes with a new challenge. Civil servants, departments and solution providers all need to adapt and adjust to a new way of working.

There has been an unprecedented change to the way civil servants work and the estates and systems they use. Initiatives such as The Way We Work, the One Public Estate programme plus various ‘hub’ programmes have changed the landscape of the public sector estate. There is no one single approach to the changes being made by the vast number of projects currently in place, as all have subtly different requirements and timelines.

Matrix Booking has worked with all the major departments involved with these initiatives to understand current needs and future vision for the public sector, specifically around resource management with a strong focus on user experience. The result is the Public Sector Hub Network.

“There are now more than 100 sites currently operating on the Matrix Booking Public Sector Hub Network, using unique estate sharing functionality within Matrix Booking. The SaaS solution is used to book meeting rooms, desk and car parking spaces with some clients using Matrix Detect occupancy sensor systems.”

The Government Hub Experience

Roseanne McGlade, Regional Project Officer at Government Property Unit and Jon Hewing, Estates Account Manager and Customer Insight Lead at HMRC will be joining Kieron Murphy, Managing Director at Matrix Booking to discuss the “GPU and HMRC Flagship Hubs – Moving Day”. The session will review and address the following:

  • How Matrix Booking connects to wider government estates and other hubs
  • What it means for the user experience
  • How we share resources in the buildings
  • The future vision (user view)
  • Key learnings

The event will also help attendees understand how collaboration and shared services can deliver savings, and see how new technologies can help make estates more efficient and anticipate how new policies will impact on your organisation.

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