Matrix Booking

Office, meeting room and desk booking software made easy and efficient
with the leading cloud based resource booking engine


Facilities management at your fingertips

Make, change and cancel room & desk bookings on the go using the Matrix Mobile App


Bookings at a glance

Interactive signage for your office to make and view
bookings easily and quickly


Award-winning meeting room & desk booking

Matrix Booking is an award-winning room, desk and resource booking engine

logo Matrix Booking

Meeting Room and Desk Booking Software

The leading meeting room and desk booking software. Award-winning, open, secure and specifically designed to be quick and easy to implement. Appropriate for the requirements of all modern organisations, Matrix Booking can be applied to a range of resources including meeting rooms, desks, offices, car parking and hardware.

icon Matrix Welcome

Matrix Welcome

Smart digital signage, kiosk and display applications to enable users to easily view, book, check-in and out and cancel.

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animated infographic Matrix Engine v2
icon Matrix Mobile

Matrix Mobile

You don’t need to be in the office to book a room – book from anywhere at any time.

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icon Matrix Detect

Matrix Detect & Nearby

Integrated sensor and beacon technology to enable real-time views of your estate. Enable users to find and book the most suitable resources.

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icon Matrix Connect

Matrix Connect

Integrate your business and FM systems to provide a seamless user experience through single sign-on, Outlook integration and enabling data flow to smart building systems.

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icon Matrix Assist

Matrix Assist

Innovative voice control. The future of booking systems. Search, book, analyse and administer your estate systems using voice commands while improving the accessibility of your systems for users.

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What our customers say about us

"We use Matrix Booking to manage the rooms across our estate and our users love the simple user interface, accessible via the website."

Maria LaveryFacilities Contract Manager - English Football League

"The Matrix Booking team has been fantastic. Together we managed to configure the new system and migrate all commuter hubs in 17 working days from a standing start."

Paul CoxDeputy Programme Manager - Ministry of Justice National, Estates Cluster

“The Matrix Booking team took time to understand our vision for Cannington Court as an innovative training facility. The Matrix Booking engine has proven to be the ideal tool to help manage all of our resources including meeting rooms, accommodation and transport bookings. Being able to co-innovate has enabled us to produce a unique user experience via a personalised app and we are working towards introducing live travel tracking and Fitbit devices providing our delegates with a fantastic experience.”

Sarah HazeldineCampus Business Manager - EDF Energy

“Using the Matrix Booking system, administrators have a single view across all the main buildings in our estate helping to optimise the use of our resources.”

Richard AldermanHead of Strategic Estates Delivery, Sustainability, Business Continuity and Health & Safety - Department of Health

"We have used Matrix Booking to book out our dance studios for public use and we have found the web interface intuitive and easy to use - our users love the system."

Lori FordStudio Manager - Glasshill Studios

“Matrix Booking gives us the flexibility to maximise our room utilisation across the whole Civic Centre and training sites.”

Mark HumphriesAssistant Director, Infrastructure & Transactions - London Borough of Merton

"Using Matrix Booking allows our agile workforce to book desks, rooms and parking at our offices from anywhere at any time. The mobile app in particular gives flexibility when on the road and is really easy to download and use. We have a much better understanding of our actual space requirements and have been able to generate efficiencies through better asset management."

Cara ClarksonBusiness Services Manager - Newark and Sherwood Homes

"The combination of the OccupEye and Matrix Booking systems has provided our customers with a state of the art resource management tool set."

Neil SteeleHead of Sales & Marketing - OccupEye

"The Matrix Booking software has become an integral part of the day to day running of our London and Watford offices. It has installed a sense of calm in our hot desk environments, allowing our staff to book in advance and have confidence in the knowledge that they will have a space to work in when they arrive."

Georgina WellsCEO Office - Action For Children

Tailored office, meeting room and desk booking software

Workplace Management

Innovation powering efficiency. Matrix Booking cuts through complexity, creating an agile, flexible working environment that provides the functionality demanded by facility managers:

  • Enabling FM Managers to maximise use of office space through improved visibility and powerful resource management toolsets
  • Ensuring the mobile workforce has access to intuitive, robust mobile applications on which to manage all their resource bookings
icon Room and Desk Booking

Meeting Room and Desk Booking

Smarter working – book any time from anywhere. Meeting room and desk booking software that provides users with the ability to view and book resources across their entire global estate from a single device:

  • Powering smarter flexible working through easy-on-the-eye applications
  • Rich booking functionality on web, mobile, and Outlook
  • Full suite of room and desk signage with sensor-enabled floorplan views

Visitor Management

Matrix Booking provides an integrated suite of kiosk applications for a superior visitor experience:

  • A unified system to book rooms, invite internal and external attendees, order catering and reserve parking spaces
  • Automatic notification to guests, reception, and security including visitor self-service check-in

Collaboration Hubs

The Matrix Booking engine enables flexible working and cross-organisational resource management across the private and public sector hub networks:

  • Multiple organisations sharing systems and physical estates
  • Global and local administration, user management and security
  • Private sector hubs serving multi-tenanted buildings


Matrix Booking is the leading cloud-based meeting room and desk booking software, embracing new technology and leveraging the power of global platforms from Apple, SAP, Amazon and Google to provide an unrivalled user experience:

  • EuroFM Partners for Innovation Award 2017
  • Open, secure systems integrating with best-of-breed FM SaaS providers
  • Sensors, beacons, voice control systems and smart building integration

Meeting Room & Desk Booking Case Studies

Some of our many customers

March 13, 2018

Supporting accessibility needs with an all inclusive solution for Facilities Management

Facilities Management in a business of any size comes with everyday challenges especially if these challenges are born out of using outdated systems or processes. In today's business world, organisations...
Matrix Booking blog cloud Cloud
January 24, 2018

How cloud-based resource booking software helps organisations of all sizes cut costs

Across all sectors, resource booking software helps reduce total cost of ownership and by switching to a cloud-based model, increases the ability for businesses to reinvest money saved. We previously...
blog flexible working Facilities Management
January 19, 2018

Traditional office space and modern facilities management

It’s undeniable that the traditional office has been transformed by a modern approach to facilities management and the use of technology and tailored software is taken for granted - especially...
Matrix Booking Matrix Booking @matrixbooking RT @P_Ankerstjerne: #Facman is in the middle of a great transformation, which will fundamentally change the profession forever! https://t.… 3 days ago
Matrix Booking Matrix Booking @matrixbooking Check out our new blog - "Supporting #accessibility needs with an all inclusive solution for #FacilitiesManagement"… 5 days ago
Matrix Booking Matrix Booking @matrixbooking RT @keytreeuk: It was a great way to help raise the profile of the amazing work the @PlanZheroes team do. They deserve all the accolades! h… 2 weeks ago
Matrix Booking Matrix Booking @matrixbooking RT @HereEast: London leads the number of professional software developers across all major European cities with a whopping 250,000+ people!… 3 weeks ago
Matrix Booking Matrix Booking @matrixbooking RT @ifmnet: More insights into the what & how of ISO standards for #facilitiesmanagement - could this be one step in a fundamental shift in… 3 weeks ago
Matrix Booking Matrix Booking @matrixbooking Modernize and streamline your #VisitorManagement #IoT #FacilitiesManagement with Matrix Booking… 3 weeks ago
Matrix Booking Matrix Booking @matrixbooking RT @SJSEdmonds: Please RT: The Research & Innovation Infrastructure webpage is here & you can find a survey on th… 3 weeks ago
Matrix Booking Matrix Booking @matrixbooking RT @SAP: Digitalization can't be restricted to any one area, industry, or #tech. Why openness and collaboration make all the difference: ht… 4 weeks ago
Matrix Booking Matrix Booking @matrixbooking RT @ComputerWeekly: We've pulled together some of the latest thinking on good datacentre management practice, while shining a light on the… 4 weeks ago
Matrix Booking Matrix Booking @matrixbooking RT @FutureOfWorkHub: We should learn to work with #robots and not worry about them taking our jobs via @Conversatio 4 weeks ago